ALIMA Supply Manager Jobs in Nigeria

ALIMA Supply Manager Jobs in Nigeria

Main Activities

● Supply Manager in collaboration of logistic Coordinator is responsible for the proper designing, planning, and implementation of the supply chain in the mission/country, ensuring the achievement of the objectives set at the mission Level.

● To Support Country Mission, in ensuring timely arrangement of different project commodities i.e. goods, drugs, and services to Support ALIMA intervention in North EAST Nigeria.

● Ensure Supply support to the mission in Coherence of ALIMA standard Procurement procedures & Donor Financial requirements.

Major Responsibilities:

International & local Supply Management

He/she is responsible project Procurement planning in close connection with the logistic Manager of the project office, Pharmacy manager, Medical Coordinator, and Logistics Coordinator.

He/she is responsible for maintaining procurement tracking sheets (local & international), updating and sharing with relevant departments.

He/she will ensure that Donor & ALIMA procurements requirements, procedures and guidelines are respected in all ALIMA procurements.

He/she will follow up international supply during all the process, before arrival or in customs, being responsible for preparing and providing all necessary documents (customs clearance, transits etc…) on time.

He/she is responsible for execution of procurement of local supply process through coordination office, to be timely purchased and delivered to the project office on time.

Ensure that Local purchase of supply is done as per ALIMA Procurement guideline, specifically ensuring the quality of goods/supplies and best value for money.

Market intelligence with due diligence to ensures that ALIMA is paying according to prevailing market prices.

He/she is responsible to critically review the prices to have effective cost control in the procurement of supplies/goods and equipment for the project.

He/she is responsible holding an Open market competition to select suppliers and sign a framework agreement for different recurring supplies.

Maintained an updated Supplier Database at the mission level, with all relevant information including their contacts details and market of supplies and shared supplier data Base with the appropriate departments

Monitor supplier performance to assess ability to meet quality and delivery requirements.

Maintaining price list of different project commodities at the mission level and evaluating the price on quarterly basis.

Maintains regular contacts with suppliers and regularly re-evaluate the market in order to get the best quality, prices, and service possible

Ensure that all in local Procurement, ALIMA procurement Procedural compliance is respected and adopted as per the threshold of the accumulative cost of specific supplies/goods and equipment. Checking that ALIMA procedures for national purchase, local orders, and requests for quotes are followed (if purchases are over a pre-defined amount)

Preparation of tender documents & Call of quotation for any supplies needed.

Having regular filed visit to support the field logistics & supply for implementation of ALIMA procurement guidelines/rule and regulations.

Orders/Request of Supplies

Being a focal person of supply at the mission level, processing all request in close coordination with Logistic Coordinator/medical Coordinator in case of technical medical equipment’s.

Work Closely with the Field Co, Logistic Managers in the field in relation to processing their request of supply/service/good.

Works in close collaboration with the Medical Coordinator and the Logistics Coordinator for the medical orders & Non-medical local & International Order.

Works in close cooperation with

the finance department on forecasting of the budget required for different local medical & non-medical Supplies. Review all Payment case before submission to Finance department to ensure ALIMA financial and procurement Compliance is respected.

Coordination & communication with suppliers for placing the Orders after approval of procurement as per ALIMA validation table.

Follows up on Backlog of different orders with HQ, & sharing the updated Order follow up a sheet of international & local orders with relevant different and staff on a weekly & monthly basis.

Appraise local vendors ability through on-site visits and measurements.

Meet with suppliers to discuss performance metrics, to provide performance feedback and share with the Logistics Coordinator

Emergencies

Participates in any emergency activity or exploratory visit in or out of the ALIMA area of work, being prepared to intervene directly if needed and assume the management of all supply activities and staff

Team Management

Defines and updates job profiles and descriptions of all supply chain related staff.

Participates in the selection, follow up and evaluation of all staff under his/her direct supervision

Trains the staff on supply chain standards & Administrative procedures of Shipment Custom clearance.

Reinforces skills of all supply chain staff

Undertakes regular evaluations of staff team under his/her direct supervision.

Promotes communication and active participation of all staff under supervision.

Foster a good communication with all department throughout the procurement process

Reporting

Sharing of weekly reports for both International and Local procurements to Field Staffs.

Participates in monthly reports according to guidelines, i.e. International and local procurement updates, Procurement planning, etc. together with the Logistics coordinator.

Carries out regular market Surveys and makes them available to program staffs.

Informs the line manager of any problems that might be linked to work of supply staff.

Monthly update of all IR to departmental heads including timely feedback

Experience and Skills

● Education: Essential university or technical school diploma, desirable supply related studies

● Languages: Mission working language essential

● Experience: Essential working experience of at least two years in supply chain activities related jobs

● Desirable working experience with ALIMA or other INGOs

● Desirable working experience in developing countries

● Knowledge: Essential computer literacy (Word, Excel, and Internet)

How to Apply

For more information and job application details, see; ALIMA Supply Manager Jobs in Nigeria

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