ALIMA Pharmacy Manager Jobs in South Sudan
ALIMA Pharmacy Manager Jobs in South Sudan
The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009.
ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research.
Main Purpose
The Pharmacy Manager Coordinates, deploys and supervises all pharmacy related activities in the Mission, according to ALIMA standards and values, the Medical Coordinator instructions, national and international laws and regulations, in order to ensure the quality and proper organization of medical procurement processes, procedures and protocols, the proper management of project medical stocks and, in collaboration with the Medical Coordinator, the proper use of medicines and medical equipment.
He is the right-hand man of the medical coordinator concerning the pharmacy.
Tasks and Responsibilities
To the country's medical authorities
Support MedCo in representing and defending ALIMA’s interests towards the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the mission & projects while accomplishing national laws and regulations and following ALIMA protocols.
Ensure a close follow up of the National Process for drugs importation and Support the Medical Coordinator in order to validate a national pharmacy, to ensure good quality of local medical purchases for those items under control and avoid items prohibited for importation.
Monitor closely the national drug supply, especially for projects in which ALIMA works closely with the Ministry of Health.
Support and participate in all drug and medical material supply processes and facilitate correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects avoiding expiries/overstocks and stock-outs and ensuring its overall efficiency and rationalization.
Data collection and analysis
Collecting and analysing stock indicators according to physical records and logistic software (stock levels, pre-stock-outs, over-stocking, donations, expired products, not moving stock disposal) across different projects and together with the medical coordinator take corrective decisions when necessary according to ALIMA procedures and national legislation (specifically in case of expired drugs).
Collects, verifies and analysis monthly consumption statistics, rational drug use and other relevant indicators for project reporting (monthly, quarterly).
Management of drugs and medical equipment
Provides technical support to the pharmacy on all issues related to pharmaceutical information, drug use (protocols and rational use), side effect management, compliance issues, etc.
Carries out regular technical visits to project sites to ensure the proper organization of activities and the management of the pharmacies of the various projects.
Coordinate the running of the pharmacies across the mission, ensuring the proper implementation of and proper use according to ALIMA protocols of pharmacy management and monitoring tools (daily monitoring sheets, order forms,), procedures and dispensing practices to be followed by all staff, in order to ensure the quality of the service given to the population
Ensures
that all inventories of drugs and medical devices exist and are updated, and participates in reporting according to ALIMA guidelines (Sitrep, medical statistical reports, etc.)
Ensure the appropriate storage and management of stocks of narcotic and psychotropic drugs, in accordance with national legislation, and allow the traceability of these products in particular.
Reports on the use of drugs and medical devices distributed according to protocols, reporting anomalies.
Support projects in the implementation of Pharmacy Good Distribution Practice (GDP)
Medical supplies and orders
Function as technical Pharmacy support regarding all questions related to pharmaceutical information (list for importation), medication use (protocols and rational drug use), management of side effects, adherence issues etc.
Follows the procurement procedure and takes any necessary corrective measures, maintains regular communication with medical, logistical and financial departments regarding the management of medical supplies and pharmacy.
Assists the Medical Coordinator to ensure that local medical purchases are made from approved sources.
Support the Medical Coordinator regarding the follow-up of EPREP planning, composition and maintenance of medical emergency kits
Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.
Human Resources Management
Plan and supervise, in close coordination with -, HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures
Ensure that the work of pharmacy teams in the various projects is well organized according to program requirements.
Carry out at least once a year the evaluation of his direct collaborator (mission pharmacy supervisor).
Leads and organizes regular meetings of his team, and provides staff training as needed
This job description is not exhaustive; and is subject to change depending on the activities or progress of the project.
Experience and Skills
Essential
Bachelor’s degree in pharmacy from an accredited institution
Registered Pharmacist
Minimum two years’ experience in pharmacy management, and working with health facilities
Familiarity with pharmacy management software « LogistiX” and “Isystock”
Essential computer literacy (Excel, Word, Outlook and Internet)
Well organized with good negotiation and communication skill
Ability to work as part of a team, a part of multi-cultural and multi-disciplinary team, in emergency and under pressure, to manage stress easily and result oriented
Can work and create teamwork, flexible, and committed to the assigned position
Interest in and commitment to ALIMA’s activities, committed to ALIMA charter and safeguarding principles, enthusiasm to represent the organization to others, to travel to different regions of South Sudan
Flexibility and ability to work under stress
Strong interpersonal skills
Culturally sensitive
How to Apply
For more information and job application details, see; ALIMA Pharmacy Manager Jobs in South Sudan
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