ALIMA Logistic Coordinator - English Speaking Countries Jobs in Nigeria
ALIMA Logistic Coordinator - English Speaking Countries Jobs in Nigeria
Management linesDefine and implement technical and logistics strategies and support to the field under the technical support and management of the Logistics Desk Manager, dedicated for approval of the global logistics strategy, ensuring the pertinence and coherence of logistics planning & programmes, adequacy of the means provided and the compliance of ALIMA standards and protocols in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects activities.
Mission and Main Activities
Implement the Operational Logistics Strategy
Participate actively in the elaboration and update of annual project planning, budgets proposals and any emergency operations, give support in strategies definition and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission.
He shall ensure to provide all documentation and assume his role
Monitoring the Implementation of Logistics Activities and Procedures
Follow up the activities and support the mission in the different sectors, which involve logistics: construction and rehabilitation, warehousing and supply of medical and non-medical material, transport, communications, water and sanitation, fleet and engines management, assets control, security and reporting, etc.
Implement and apply ALIMA harmonized validated procedures and documentation. Reinforce controls and enhance training on use.
He is accountable to ensure compliance of ALIMA standards, protocols and procedures. His role request to report to the HoM on the development of the ongoing programmes and proposing reorientation strategies, with contribution and technical approval of the Logistics Desk Manager, when needed.
Management of Logistics Teams and Hr Policies
Is responsible for the proper application of HR policies and associated processes (recruitment, capacity building (induction, coaching, training), briefing/debriefing and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
Develop activities planning, action plans, appraisal & evaluation for Logistics managers and other national positions.
Review and adapt consequently and timely all jobs description for the national logistics staff.
He is responsible for ensuring technical reference, support logistics teams on all technical issues in the Borno mission, and provide basic guidelines and knowledge to programmes staff to follow procedures. He have to assume their implementation.
Management of Assets and Premises Structures and Equipment
Monitoring and follow up the registration, codification and tagging of all new assets, purchased or donated. Ensure that all in use equipment are recorded and tagged.
Set and supervise a regular physical inventory of the assets list. Keep assets list updated.
He is responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
Supervise the proper use and maintenance of IT (computers, software, backups, etc.), office, communication, transportation and energy equipment.
Assume and raised report on assets for each donor as references for audit and control. Proceed to enquiries/investigations in case of damages or lost on any asset for reporting.
Monitoring of Security and Risks Management
Elaborate, define and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring security rules observation and reporting of any problem to the HoM. For
this purpose, the Logistics Coordinator will have to create an appropriate environment to facilitate exchange of information on security situation and will be the security back up in the absence of the HoM.
Develop or improve tool to proceed for elaborate a risks analysis report and update the different SOP’s (base, coordination and mission).
Collect and compile all useful and right information from his network then to share timely within the mission or with dedicated staff.
He has to establish good communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ.
Procure to all staff in the Mission benefits a welcome briefing on security SOP’s and from proper training on some topics like on how to use communications equipment (e.g. satellite phones, HF/VHF radios, computers, etc.), what to do in case of fire alert or attack from terrorists.
The role of the logistics coordinator is to ensure the setup of security measures and their application by all ALIMA staff in Borno mission.
He is in charge and responsible to select appropriate information to spread.
Settings and Improvement of Reporting
Analyse monthly projects reports, comments and send feedback to all logistics manager before consolidation of the monthly mission report.
Provide, on weekly or monthly bases, reporting on activities from projects/mission evolution on the technical/logistics perspective and propose corrections if needed. Consult the logistics referent in case of amendment.
Improve contents of report, monitor closely results of procurement follow up, stocks management and value, fuel consumptions and action points.
Role and responsibility to ensure quality of reporting, exchanges and sharing of reliable information and data.
Representation
Represent ALIMA in meetings with Authorities and other NGOs for technical/logistics or security related issues.
Acting HoM for all issues when he is assigned as his representative in his absence
Experience and Skills
Essential, Degree/diploma: Degree and specialization in Humanitarian Logistics
Medical logistics knowledge (biomed equipment, wash, etc..) will be consider as an asset
Minimum of 4 years of demonstrable relevant logistics experience.
Working experience at management positions is essential.
Working experience with International medical NGO, an asset.
Fluency in English. Speaking French is an asset.
Essential, computer literacy (word, excel, internet). The knowledge of Homere (HR management software) and Saga (Finances management) is high appreciated.
Strong interpersonal skills, teamwork.
Strong communication skills
Negotiation skills.
How to Apply
For more information and job application details, see; ALIMA Logistic Coordinator - English Speaking Countries Jobs in Nigeria
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