ALIGHT Uganda Finance and Administration Officer Jobs
ALIGHT Uganda Finance and Administration Officer Jobs
Description Reporting to the Programme Manager, the Finance and Administration Officer is responsible for financial management and general Administrative support at the field level office ensuring value for money in all the transactions and efficient and effective Administrative functions and routines
Key Duties & Responsibilities
Finance:
Verify all payments and PRFs for proper fund, donor and account coding, budget availability, accuracy and completeness. Expenses must be reasonable, allowable and allocable. Petty Cash to the maximum amount of 350,000 UGX (amount exceeding 350,000 UGX will be verified by Kampala finance).
Petty cash management including preparation of cash vouchers for reimbursement of small payments, making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing, verifying and processing payments
Preparing check payment vouchers for all approved check payments to recipients
Record all payments and receipts into spreadsheet and verify its correctness against the hard copies before sending to Kampala office for processing
Managing all aspects of day to day operations of Finance Office in Kyangwali Field site
Assist in the implementation of Finance policies, procedures and systems
Ensure compliance with ARC and donors procedures and guidelines
Submit expenditure worksheets together with the hard copies to the Finance Head Office for replenishment whenever the petty cash balance reaches 1,000,000 UGX a minimum
Ensure all payment documents for proper and adequate back up based on the ARC Uganda minimum supporting documents requirement policy.
Review expenditure worksheets for accuracy and completeness.
Report to the supervisor all anomalies in implementing ARC internal control policies
Facilitate and support all internal and external audits to be conducted in Kyangwali Field Office.
Ensures that all Nakivale Field office finance records are filed and labeled in a logical, orderly and neat manner, so as to provide for security of documentation, ease of accessibility, and the preservation of records.
Contributes significantly to the
ongoing process of continuous improvement of the financial management system and the internal control.
Administration:
Maintain an up-to-date leave register for Kyangwali Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
Prepare a monthly leave report and send it to the HRC at the end of month for reconciliation.
Receive, review and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending to Kampala Office.
With support from your supervisor, participate in the recruitment process of Grade A positions and Incentive workers at field level by posting adverts, shortlisting, scheduling interviews, inviting and interviewing candidates.
Support in following up of onboarding process of new hires at field level.
Support exiting staff in clearance at field level upon request and guidance from HR Office in Kampala.
Perform any other duties assigned to you.
Requirements
Qualifications and Experience:
A minimum of a degree in business, finance or accounting or any other related field
At least three years’ experience working experience as an accountant in a busy organization
Computer Skills in Microsoft office (Word, Excel)
Proven organizational skills and multitask under tight deadlines.
Behavioral competences:
Strong analytical, written and verbal skills
High level of integrity
Good interpersonal skills
Ability to work in a team.
How to Apply
For more information and job application details, see; ALIGHT Uganda Finance and Administration Officer Jobs
Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.
Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
