AKF Finance and Administrative Assistant Jobs in Uganda
AKF Finance and Administrative Assistant Jobs in Uganda
About us: The Aga Khan Foundation (AKF) is an Agency of the Aga Khan Development Network (AKDN), a group of private, non-denominational development agencies that share a mission to improve the living conditions and opportunities for marginalized communities across some target countries in Africa and Asia. AKF was established by His Highness the Aga Khan in Switzerland in 1967 and AKF work in East Africa started in 1974. In Uganda, AKF operates a multi-sectoral portfolio that includes programming in Education, Economic Inclusion, Civil Society, Health and Early Childhood Development predominantly in the Central and West Nile Regions.
Project Background
AKF and World University Service of Canada (WUSC), in partnership with Global Affairs Canada, will be implementing a four-year project to increase the agency and self-empowerment of adolescent girls and female youth in Moyo and Obongi. The Adolescent Girls’ Education in Crisis Initiative (AGENCI) will impact the lives of 148,000 adolescent girls and female youth aged 10-24 by promoting improved equitable learning outcomes in primary and secondary schools including non-school learning programmes. AGENCI will respond to specific barriers and educational needs identified by adolescent girls, female youth, community members, and other education stakeholders to address the root causes of inequality and support transform of structurally entrenched social norms, attitudes, and power relations that limit girls’ ability to access and benefit from education. AGENCI will implement evidence-based programming and incubate locally driven solutions and innovations working in partnership with schools, communities, government and civil society organisations (CSOs). The Finance & Administration Assistant is responsible for running the AGENCI Project office in Moyo on a day today basis. She/he will ensure the office opened in time, clean and support all logistics including office procurements, courier of documents and other tasks are well managed in line with AKF policies and guidelines. The Finance & Admin Assistant will perform the following specific roles:
Key Duties and Responsibilities:
Receive and verify documents for requisition of services to ensure adherence to procurement policies and guidelines
Maintain a procurement schedule/tracking tool aligned to the various work plans.
Source for quotations from pre-qualified suppliers and negotiate for best prices and value
Prepare comparative bid analysis with recommendations & justification and facilitate approval
Raise LPOs for approval and issue the same to vendors /suppliers
Receive and verify the goods supplied to Unit.
Compile documentation to support payment of goods and services rendered to AKF
Generate various procurement reports
as guided.
Support in the vendor/supplier pre-qualification exercise & coordinate service tender/RFQ processes
Liaise with the Area Finance Officer to ensure timely processing of payments, VAT claims and DA1 forms (in case of tax exemption/refund claims).
Management of office cash imprest, review cash payment request and prepare cash payment vouchers.
Manage fixed assets inventory and registers.
Support the program team in management of activity advances including participant’s verification and carrying out facilitation payments at activity sites
Pre –review /check activity advance requests, accountabilities and reports, staff claims and accountabilities for activity advances.
Check time sheets to ensure staff have correctly recorded their time and allocated it appropriate grants and projects.
Review vehicle movement log sheet and allocate costs to appropriate cost centres/projects.
Support the Area Finance Offer to ensure orderly filing and maintenance of accounting vouchers and transactions support documents.
Required Skills & Experience:
Bachelor’s degree in Business Administration (Finance Option)
At least two (2) years financial administration experience;
Ability to use own initiative and actively look for opportunities to have an impact rather than simply be reactive
Good knowledge of Microsoft Office products Word, Excel and PPT and other relevant software and tools
Ability to work under pressure and efficiently handle multiple tasks;
Ability to work under own initiative or as a part of a team; and
Excellent written and spoken English
Local national candides and strongly preferred
Willingness to be based in the field, travelling to remote locations is a must
Knowledge of the local language is an added advantage
How to Apply
Candidates interested in this unique career opportunity with AKF should submit a cover letter, CV and the names and contact information of three professional referees 4th December 2020 via e-mail to
recruitment@akfea.org with ‘Finance & Administrative Assistant’ in the subject line. Only shortlisted candidates will be contacted.
“AKF is an Equal Opportunity Employer and is Committed to Safeguarding and Promoting the Welfare of Children and Vulnerable Adults and Expects all Staff and Partners to Share this Commitment.”
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