Agriculture and Food Authority Office Administrator Jobs in Kenya

Agriculture and Food Authority Office Administrator Jobs in Kenya

a) Job Description

This is the graduate entry level. An officer at this level may be deployed in any of the
following functional areas;

1. General Administration

2. Records Management

In General Administration duties and responsibilities will entail-

(i) Overseeing general cleanliness in offices on daily and weekly basis including
supervision of collection and disposal of dustbin contents;

(ii) Identifying office accommodation and space for staff;

(iii) Ensuring that office equipment and furniture are well arranged and
maintained;

(iv) Maintaining and updating furniture and office equipment inventory;

(v) Monitoring location and movement of office equipment and materials;

(vi) Processing and follow up of payment of bills for common services;

(vii) Generating administrative reports on repairs and maintenance;

(viii) Providing administrative service to the Authority staff;

(ix) Facilitating renewal of insurance policies for assets;

(x) Facilitating meetings, conferences and other special events;

(xi) Managing Transport and logistics;

(xii) Opening and closing of offices;

(xiii) Ensuring the lights and machines are switched off before closing of offices.

In Records Management duties and responsibilities will entail-

(i) Ensuring security of information, documents, files and office equipment;

(ii) Supervision of the registry; sorting and classifying documents for filing;

(iii) Storage, updating and maintenance of personnel records and file index;

(iv) Controlling opening of open, confidential and secret files;

(v) Custody and maintenance of Authority documents; ensuring security of
information and Records in a registry/archives;

(vi) Ensuring mail are received, sorted, opened, and dispatched and related
registers are maintained;

(vii) Planning appropriate office accommodation for registries;

(viii) Ensuring that file movement records are. Updated and maintained;

(ix) Overseeing security of files and documents;

(x) Ensuring receipt and proper dispatch of mails and maintaining related;

(xi) Digitizing Authority’s documents for circulation and archiving.

b) Job Specifications

For appointment to this grade, a candidate must have:-

(i) Bachelor’s Degree in any of the following disciplines: Public Administration;
Business Administration; Office Management, Business Administration,
Records Management, Information Science, Library Science or equivalent from
a recognized university;

(ii) Proficiency in computer applications;

(iii) Fulfilled the requirements of Chapter Six (6) of the Constitution.

How to Apply

For more information and job application details, see; Agriculture and Food Authority Office Administrator Jobs in Kenya

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