Aga Khan University Hospital Secretary, Radiology Jobs in Kenya

Aga Khan University Hospital Secretary, Radiology Jobs in Kenya

Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

Reporting to the Manager Radiology, the incumbent will provide administrative support services and also support the department quality activities.

Key Responsibilities:

Handle administrative details of the department

Provide secretarial cover as the Personal Assistant (PA) to the Chair when the PA proceeds on leave or is away for any other reason

Receive and redirect incoming calls, mail and correspondences

Prepare Departmental meetings’ agenda in advance, arrange meeting facilities, prepare and distribute minutes of the meetings and make follow-ups on action items

Update the monthly departmental QVR before every 5th day of month

Coordinate revision of Departmental Policies, protocols and Procedures

Coordinate and Organize Departmental Quality Improvement Patient Safety meetings (DQIPs)

Collect, monitor and analyze data for departmental key performance indicators on a monthly basis

Coordinate with the Radiation Safety Officer with matters regarding the department

Liaise with Institutional Quality office for JCIA and ISO internal Audits and spot

checks
Champion customer care at the reception area

Verify all patients’ data in the computer system are billed correctly and escalate all unbilled scans accordingly

Update Staff Files and maintain the department’s Annual Sick Leave and annual leave data

Organize Departmental Orientation for all new radiology staff

Requirements:

Diploma in Medical Secretarial Studies/General Secretarial/Office Management, Bachelor’s degree in a related field will be an added advantage

At least 2 years work experience

Proficient in computers

Superior written and verbal communication skills

Demonstrate ability to relate well with faculty and hospital staff at all levels
Organizational and time management skills

Demonstrate initiative; ability to set goals and priorities and work effectively with minimum supervision

Able to work flexible/long hours as and when required

How to Apply

For more information and job application details, see; Aga Khan University Hospital Secretary, Radiology Jobs in Kenya

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