Aga Khan University Hospital Inventory Controller, MMD Administration Jobs in Kenya

Aga Khan University Hospital Inventory Controller, MMD Administration Jobs in Kenya

Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Supervisor, PSCMD Satellites in the Purchasing and Supply Chain Management Division.

Job Purpose

To manage inventory effectively and efficiently within the PSCMD satellites stores and supply centers to ensure continuity of supplies by close monitoring of stock movement and levels and by also appropriately planning staff work schedule to achieve departmental and institutional goals and objectives.

Key responsibilities

Administration

Assist end users to get alternative products for items that are out of stock.

Ensure timely submission of invoices received at theatre satellites.

Attend theatres user committee meetings and follow through closure of supply chain agenda issues.

Support the PSCMD Satellites Supervisor in the daily operations.

Quality Control

Confirm order requests from various sub stores

Verify medical surgical items and direct delivery items billed to patients

Monitor Stock Issue and charges as well as monitoring pending material requests and follow-up on closure for declined requests

Ensure items issued are accurately and timely posted and timely submission of invoices received

Coordination

Support relevant user departments with quotations of new product requests

Coordinate with purchasing dept. to ensure on-time delivery of items requested by end users

Co-ordinate with the main warehouse to ensure timely deliveries

to the sub stores

Co-ordinate deliveries from the main warehouse to various sub stores within the Hospital

Financial Management

Ensure Optimum stock levels across the Hospital satellites locations.

Ensure Minimal stock variances and monitor stock to ensure no expiries.

Monitor and identify obsolete items and subsequently facilitate return to supplier.

Share with end user slow moving non-stock items for consumption

Reporting

Ensure Optimum stock levels across the Hospital satellites locations.

Ensure Minimal stock variances.

Monitor stock to ensure no expiries. Monitor with end-user slow moving non-stock items for consumption

Monitor and identify obsolete items and subsequently facilitate return to supplier

Qualifications, Experience and Skills required

Diploma in Supply Chain Management. A degree will be an added advantage

2 years’ work experience in the field of supply chain management

Proficiency in MS Office – MS Excel, MS word, MS PowerPoint, etc.

Experience in Inventory Control systems

Membership with KISM/ CIPS or any other relevant professional body

Business letters & report writing skills

Excellent interpersonal and communication skills; Excellent telephone handling skills

Leadership skills; attention to detail.

Good organization and administrative skills

Ability to work independently and in a team

How to Apply

For more information and job application details, see; Aga Khan University Hospital Inventory Controller, MMD Administration Jobs in Kenya

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