Aga Khan University Hospital Administrative Associate - Institute of Human Development Jobs in Kenya

Aga Khan University Hospital Administrative Associate - Institute of Human Development Jobs in Kenya

Introduction

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards.

It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact and access.

The Institute for Human Development (IHD) is dedicated to the pursuit of knowledge with direct relevance for policies, programs, and practices that enhance life experiences at all stages of human development.

In its foundational years, the Institute seeks particularly to become a visible instrumental force, locally as well as globally, for advancing knowledge about the earliest years of children’s development and for harnessing such knowledge for the purpose of shaping policies and interventions that ensure a strong start in life for all children wherever they may live. ​​​​

Job Summary

To assist in overall coordination of all the study activities including organizing meeting, preparing training schedules, booking of meeting venue, event management and any other duties assigned to ensure the smooth running of the Programme.

Responsibilities

Providing high-level administrative support and assistance to the Project Director;

Planning and implementation of project activities;

Managing project calendar effectively to make sure everything functions smoothly;

Scheduling meetings and appointments as necessary;

Attending required meetings, take accurate minutes or notes or otherwise transcribe recorded meetings, sending them out within the stipulated timeframe;

Compiling lists of various project activities categorized by priority;

Scheduling weekly assigned tasks for different study teams and sending reminders whenever appropriate;

Managing schedule changes in a timely and effective manner;

Assist in preparing project reports such as mid-term and annual research project performance reports

Helping in the preparation of training materials and equipment before trainings, and safeguarding them during trainings and workshops;

Liaise with other departments e.g., Finance, HR, travel, and procurement to ensure smooth implementation of project activities; and

Facilitating booking and procurement of travel tickets and accommodation for project staff, consultants, and partners in liaison with the travel and housing department.

Requirements

Either a Bachelor’s degree in the Business Management, Commerce, Project Planning and Management, or related field with at least 2 years’ experience as an Administrative Assistant / Office Manager / Scheduling Coordinator / Project Coordinator, OR Diploma in Business Management, Commerce, Project Planning and Management, or related field with at least 4 years’ experience as an Administrative Assistant / Office Manager / Scheduling Coordinator / Project Coordinator;

Experience coordinating or supporting a research project;

Experience in drafting and presenting basic project reports;

Proficient with Microsoft Office and familiarity with online document storage platforms such as OneDrive and Dropbox; and

Experience working in a multi-cultural setting.

How to Apply

For more information and job application details, see; Aga Khan University Hospital Administrative Associate - Institute of Human Development Jobs in Kenya

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