Aga Khan Education Services Procurement Coordinator Jobs in Kenya

Role Summary

The Job holder will be required to work with the school Finance Officer and Facilities Manager so as to run the procurement office for all the Academy Units.

He/ She will be required to ensure that the accurate preparation of documents, internal controls, procurement processes and financial policies are adhered to. Manage the request to purchase to receipt of goods/services process.

Key Responsibilities

Provide support to Head-teachers, Central Office and school Finance team with regards to procurement systems and procedures.

Share and monitor the updated vendor's list
Compare and evaluate offers from suppliers in consultation with Head-teachers and Finance Officer

Negotiate contract terms of agreement and pricing for outsourced services

Track orders and ensure timely delivery

Review the quality of purchased products

Enter order details (e.g. vendors, quantities, prices) into internal databases

Maintain updated records of purchased products, delivery information, and invoices and seek to digitize these with support from IT and Head-teachers

Prepare reports on purchases, including cost analyses

With assistance of store manager monitor stock levels and place orders as needed

Coordinate with stores staff

to ensure proper storage

Coordinate with Facilities Manager to ensure that the school facilities, buildings and gardens are maintained as per the request of Head-teachers

Attend meetings with Head-teachers on a regular basis

Interact with and consult with Finance Officer at AKAN on PRF to LPO processes and budget-related processes

Advise Head-teachers on improved procurement systems and processes

The Requirements

Bachelor of Commerce (Procurement Option)

Diploma in Procurement Management

Be certified by the Chartered Institute of Procurement and Supply (CIPS)

5 years of experience in procurement and/or administrative purchasing in a learning institution

How to Apply

For more information and job application details, see; Aga Khan Education Services Procurement Coordinator Jobs in Kenya

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