Africare Procurement & Logistics Officer Jobs in Kenya
Africare Procurement & Logistics Officer Jobs in Kenya
Role SummaryAfricare seeks a Procurement and Logistics Officer to ensure the smooth running of the IMPACT program procurement and logistics operations through the provision of timely acquisitions and deliveries, accurate inventory and record keeping, and, appropriate and timely procurement information; ensure Africare IMPACT program vehicles are well maintained and meet all statutory requirements for road-worthiness, including insurance, registrations; and ensure records are up to date.
This Officer is also responsible for the purchase of equipment, services, and supplies as well as researching interested suppliers to negotiate the best deals for the organization
Duties and Responsibilities
Manage commodities’ procurement and supply chain, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning processes to avoid costly delays and lost opportunities
Ensure transparent and competitive procurements are conducted and properly documented as required, and in compliance with Africare plans, organizes and leads the bid solicitation process including drafting and issuing RFQ, RFP, RFI, Tenders
Maintain procurement files including all relevant documentation and vendor tracking system.
Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times
Prepare, co-ordinate and implement consolidated annual procurement plans and ensure timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy
Manage the supplier pre-qualification exercise and develop supplier lists
Provide responses to the annual procurement audit, regular procurement queries, and other procurement reviews; carry out designated checks on quality and security aspects of procurement
Secretary to the Bid Evaluation Committee; collate and present procurement documentation to the relevant Tender and Disposals Committees for adjudication and award
Maintain files and records for all procurement processes, tenders, procurement evaluations, contracts, Purchase Orders, and all correspondences relating to
the procurements;
Cross-check procurement requests and payment vouchers for purchasing of goods and services and for program activities, and assure that all disbursements or reimbursements are made in compliance with Africare policy and applicable to donor rules and regulations
Maintain the asset register and tagging, and oversee any maintenance work, asset inventory, disposal, and asset allocation to staff; facilitate insurance of assets.
Request, receive and enter all good and services procured in appropriate ledgers
Supervise and manage organization’s motorized vehicle fleet and vehicle hires; supervise project drivers; monitor and report on fuel consumption; maintenance costs; movements for the fleet
Focal point for security operations in project areas and implementation of security policy
Qualifications
Minimum of first degree procurement and supplies, business administration, or related field with 5 years’ experience and proven track record in purchasing, supply chain management, logistics (at least five years’ experience);
Certified Professional in Supply Management-CPSM, Certified Procurementand Supply Professional -K (CPSP-K) or Chartered Institute of Procurement & Supply (CIPS) a plus.
Understanding of fiscal management, accounting principles, budgeting, and other related areas.
Working knowledge of procedural and reporting processes, preferably associated with US Government regulations and financial reporting.
Good command of English and Swahili;
Willingness to work in Turkana County.
Excellent management and communications skills.
Ability to write clear and concise reports.
Computer skills, specifically MS Office proficiency.
How to Apply
For more information and job application details, see; Africare Procurement & Logistics Officer Jobs in Kenya
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