African Union Vacancies in Kenya
African Union Assistant Accountant Vacancies in Kenya
IntroductionThe African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among
the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
Responsibilities
Accounting
Manage a complete financial function of the Mission which would include a number of different and diverse operations and inter-related accounts of the financial system;
Process and verify all bank payment and ensure that the accompanying supporting documents are
complete and accurate;
Keep and update financial records of the office;
Maintain updated Personnel data (staff contract, leave management, up-to-date personnel
information…)
Maintain up to date files for service providers/contracts;
Journalize monthly exchange difference and bank charges on the various payments effected through Foreign and Local bank accounts of the Mission;
Adjust the local bank balance at the end of each month;
viii. Prepare bank reconciliations;
Draft various correspondence related to financial and administrative matters and submit to the supervisor;
Prepare financial statements to be audited;
Prepare Financial Reports for consideration of the AU Headquarters and Donors as well as the
certification of general expenditures;
Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
Provide advice on financial and administrative policies, their application and related procedures for the office in accordance with the Financial Rules and Regulations, Staff Regulation and Rules and various circulars.
Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;
xv. Perform any other financial and administrative related duties as may be assigned by supervisors.
Tasks
Payroll
Maintaining payroll information by collecting, calculating, and entering data.
Updating payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Determining payroll liabilities by calculating employee salary, statutory and other legal deductions income and other compensation payments.
Resolving payroll discrepancies by collecting and analyzing information.
Providing payroll information by answering questions and requests.
Maintaining payroll operations by following policies and procedures; reporting needed changes.
Maintaining employee confidence and protecting payroll operations by keeping information confidential.
Contributing to team effort by accomplishing related results as needed.
Qualifications
A Diploma in Accounting, Finance or Business Management
Candidates must have at least 5 years of progressive work experience in accounts or finance.
Excellent interpersonal skills and ability to organize and motivate others and to work in a multicultural
environment.
Excellent computer skills; Microsoft Office, Internet Explorer, SAP, etc ;
Work experience in
accounting packages is an advantage
Good skills in planning and organization
Good negotiation skills, good communication and presentation skills Proficiency in one African Union language is required (English, French, Arab and Portugese). Proficiency in one additional language is an advantage.
How to apply
Interested candidates should apply online by 13th November, 2017
For more information and job application details, see; African Union Assistant Accountant Vacancies in Kenya
African Union Bilingual Secretary Vacancies in Kenya
Responsibilities
Perform a variety of office functions and activities;
Using both English and French Languages on the phone, or face to face with visitors and clients;
Arranging meetings within and involving the human resources and administration office;
Making appointments and keeping a diary;
Making travel and accommodation arrangements ;
Maintaining accurate and tidy filing systems and data bases for all staff in the human resources and administration office and keeping both electronic and hard copies;
Occasionally handling new staff members within the bureau;
Handle incoming circulars, reports and letters from head office;
Take and transcribe dictation from the Senior Human Resources and Administration Officer;
Manage registry, drivers and messengers;
Provide public relations and preserve corporate image locally and internationally;
Draft correspondence, speeches for the Senior Human Resources and Administration Officer and take minutes in meetings ;and
Ensure availability of stationery stock, equipment and furniture in the human resources and
administration office.
Qualifications
Full Diploma in Secretarial Training , with ten (10) years experience , five (5) of which should be in a similar position in an International Diplomatic Mission, or administration diploma with 5 years working
experience, two (2) of which should be in an International Diplomatic Mission;
Training in Communication Skills.
Excellent communication skills in English/French;
The ability to read, write and speak English and French fluently;
Excellent organizational and computer skills ;
Strong personality but friendly, polite and patient;
Work quickly, accurately and efficiently, meeting tight daeadlines;
Be able to work unsupervised on your own initiative;
Discretion and confidentiality;
Excellent team player and able to work in a multi-cultural environment; and
Decision maker, firm yet flexible, confident; and
Be able to manage stress.
Proficiency in English and French. Proficiency in one other African Union language is an advantage.
How to apply
How to apply
Interested candidates should apply online by 13th November, 2017
For more information and job application details, see; African Union Bilingual Secretary Vacancies in Kenya
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