African Union Secretary AFCFTA Secretariat Jobs in Ghana

Job Purpose

To provide secretarial and clerical support services to the assigned supervisor or department for its effective functioning.

Main Duties and Responsibilities:

• Draft responses to routine correspondences for the signature of the supervisors;

• Attend visitors and staff and provide them with basic information on relevant issues and procedures;

• Assist in the follow up on logistical arrangements, activity implementation and provision of updates;

• Maintain a proper filing and recording system for all incoming and outgoing correspondences and
documents;

• Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure
follow up with supervisors and partners;

• Keep an up to date diary of appointments for supervisors;

• Keep equipment in use in good condition and report on defects for maintenance and other necessary
action;

• Provide day to day routine administrative supports to various work units of the assigned Department /
Division / Units;

• Ensure availability of stationery stock, equipment and furniture in offices assigned;

• Perform reception services where required; and

• Perform any other relevant duties and responsibility as may be assigned.

Academic Qualification and Work Experience Required

• Diploma in Administrative Services, Office Management, Secretarial and

Clerical related studies with 3 years of relevant secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.

• Candidates who are holder of bachelor’s degree in Administrative Services, Office Management,
Secretarial and Clerical related studies are required to have a minimum of 2 years of relevant secretarial work experience in public organization, diplomatic mission, international organization or international nongovernmental organizations.

Knowledge, Skills and Abilities:

• Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point

• Sound planning and organizational skills

• Good interpersonal skills

• Strong communication ability both orally and in writing

• Excellent team player and able to work in a multi-cultural environment;

• Decision maker, firm yet flexible, confident;

• Be able to manage stress.

• Strong personality but friendly, polite and patient;

• Work quickly, accurately and efficiently, meeting tight deadlines;

• Be able to work unsupervised on your own initiative;

Language Requirements:

Applicants must be proficient in one of the following African Union working languages; Arabic, English, French or Portuguese. Knowledge of one more or several other working languages would be an added advantage.

How to Apply

For more information and job application details, see; African Union Secretary AFCFTA Secretariat Jobs in Ghana

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