African Union Receptionist Secretary Cashier Jobs in Ghana
African Union Receptionist Secretary Cashier Jobs in Ghana
Purpose of Job To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.
Main Functions
Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
Provide support for cash flow management mainly in petty cash
Reception of guests, delegates and official
Liaises effectively with internal and external stakeholders.
Follow up meeting decisions and correspondence outcomes and ensure their implementation.
Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
Contributes to the creation, improvement and maintenance of record and retrieval systems
Draft initial requests on provision and maintenance of office facilities and materials.
Prepares documents for meetings
Keeps diary of Director and informs him/her accordingly and timeously
Receives and maintains proper correspondence at the Directorate
Prompts action on correspondence and other routine matters
Maintains good computer file naming procedures.
Specific Responsibilities
Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
Reception of all official correspondences, newspapers and others and insure the right dispatching
Manage the cash flow and the petty cash and report to the Finance Directorae
Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
Drafts responses to routine correspondences for the signature of the supervisors;
Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;
Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
Keep equipment in use in good condition and report
on defects for maintenance and other necessary action;
Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
Performs reception services where required
Performs any other relevant duty/ responsibility assigned
Academic Requirements and Relevant Experience
Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
Typing Speed: 50 words per minutes
Required Skills
Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
Planning and organizational skills
Interpersonal skills
Communication ability both orally and in writing
Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
Leadership Competencies
Developing Others
Flexibility
Risk Awareness and Compliance
Core Competencies
Teamwork and Collaboration
Accountability awareness and Compliance
Learning Orientation
Communicating Clearly
Functional Competencies
Trouble shooting.
Job Knowledge Sharing.
Task Focused.
Continuous Improvement Awareness.
How to Apply
For more information and job application details, see; African Union Receptionist Secretary Cashier Jobs in Ghana
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