African Union Procurement and Disbursement Officer Jobs in Ethiopia

African Union Procurement and Disbursement Officer Jobs in Ethiopia



Purpose of Job

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.

Officially launched in Addis Ababa, Ethiopia, in 2017 as a specialized technical institution of the African Union, the Africa Centres for Disease Control and Prevention (Africa CDC) is Africa's first continent-wide public health agency. Africa CDC envisions a safer, healthier, integrated, and stronger Africa, where the Member States can effectively respond to outbreaks of infectious diseases and other public health threats.

The agency's mission is to strengthen the capabilities of Africa's public health institutions and systems to detect and respond quickly and effectively to disease outbreaks and other health burdens through an integrated network of continent-wide surveillance, laboratory, disease control and prevention, preparedness and response, and research programs.

To achieve its mission, the Africa CDC works in all geographic regions of the African continent and has instituted technical divisions to focus on five priority areas, namely Surveillance and -Disease Intelligence, Laboratory Systems and Networks, Disease Control and Prevention, Preparedness and Response, and Public Health Institutes and research.

The Procurement officer is expected to deliver an improved Procurement service to Business Units at the Africa CDC. Thus, the Procurement Officer is required to effectively and efficiently support the procurement requirements of Africa CDC’s Business Units

Main Functions

Undertake all tasks related to procurement function of Africa CDC in line with AU procurement Rules and World Bank Regulation

Specific Responsibilities

  • Initiate planned procurement activities as per the agreed schedule;

  • Develop / Revise the Procurement Strategy Document for the World Bank project.

  • Prepare solicitation documents for goods, works and services to be procured using appropriate methodologies. Carry out the procurement process, including pre-bidding conference, evaluation of bids, post-qualification and recommendation for award in line with African Union’s Procurement procedures and the World Bank procurement regulations.

  • In case of International Competitive Bidding (ICB) procurements, prepare “Invitations for Bid (IFB)” in various websites including United Nations Development Business (UNDB)/dg Market as required;

  • Prepare Invitation for Bids (IFB) and arrange for the publications of the SPNs in accordance with the procurement Manual

  • Support the preparation and consolidation of the annual procurement plan of Africa CDC.

  • Prepare procurement planning in World Bank steps system and monitor procurement activities for Africa CDC

  • Attend the opening of bids at stipulated time and place. Records bids as read out;

  • Whenever requested, assist the Evaluation Committee in the evaluation of bids and provide clarifications;

  • Assist bid evaluation both preliminary, financial and post qualifications requirements and compile
    the evaluation report in accordance with the Procurement Manual and submit the evaluation report to the relevant authority for approval

  • Prepare awards and contracts and notification for unsuccessful bidders

  • Prepare contract agreement in accordance with the standard template

  • Follow-up and verifications of shipping and distribution documents, support in custom clearance and following up payments and disbursement to contractors;

  • Creating purchase orders in SAP, creating service entry sheets, parking suppliers' and consultants' invoices in the Africa CDC's ERP/SAP system;

  • Processing payment in SAP and follow-up payment in Finance,

  • Creating and amending vendors in SAP

  • Maintain procurement documents in proper filling system;

  • Follow up with Office of Legal Counsel on all project contracts for vetting and approval, follow up on, and assist with the customs clearance processes for all project purchases.

  • Support the proper functioning of the Africa CDC Project procurement and disbursement implementation in accordance with World Bank Procurement Regulations and Procedures and AU Financial Rules and Regulations;

  • Recordkeeping of procurement documents for all operational procurement activities;

  • Perform other related duties and responsibilities assigned by the supervisor.

    Academic Requirements and Relevant Experience

  • Master’s degree in either of the following disciplines; Procurement, Supply Chain, Law, Commerce, Accounting, Business Administration or related fields with two (2) years’ experience in Procurement, Supply Chain, Public Procurement, Administration,
    OR

  • Bachelor’s degree in Management, Procurement, Supply Chain, Law, Business Administration, Commerce, Accounting or related fields with at least five (5) years’ relevant work experience.

  • Demonstrable experience in using SAP/Enterprise Resource Planning system and STEP System is highly desirable

  • Experience in World Bank project procurement and contract implementation is highly desirable

    Required Skills

  • Computer literacy and competence, Microsoft Word, Excel, Access, Power Point;

  • Proven ability to work and interact with people from diverse, professional, social and cultural backgrounds;

  • Excellent analytical skills and report writing.

  • Demonstrated ability with regard to computer skills, including excellent word-processing capabilities, proficiency with e-mail and internet applications,

  • Skill in electronic data processing systems and ERP such as SAP. Knowledge of Systematic Tracking of Exchanges in Procurement (STEP) is an added advantage

  • Proficiency in one of the AU working languages is required (English, French, Arabic, Kiswahili, Portuguese or Spanish). Fluency in English and knowledge of any additional language is an added advantage.

    How to Apply

    For more information and job application details, see; African Union Procurement and Disbursement Officer Jobs in Ethiopia

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