African Union Head of Committees, Research, Documentation & Library Division Jobs in Nigeria

African Union Head of Committees, Research, Documentation & Library Division Jobs in Nigeria

Purpose of Job

Oversee the Committees, Research, Documentation and Library and ensures cooperation and coordination between parliamentary committees in the legislative, non-legislative activities and examines issues of common interest and coordinates internal and inter-institutional legislative programming and Documentation and Research and Library services provides to all PAP organs

Main Functions

Is responsible for overall supervision of Parliamentary Committees, Library, Research and Documentation

Conducts research into matters of parliamentary practice and procedures and prepares written opinions and papers for review

Provides guidance to Members of Parliament on the application of parliamentary practice and procedures

Keeps abreast of procedural developments and records procedural issues and events that may arise during parliamentary deliberations and determines potential procedural ramifications
Prepares the agenda for Committee Meetings and supervises its distribution

Coordinates all activities, including travel and accommodation arrangements for Committees
Visits possible venues for Committee Meetings to ensure their appropriateness

Arranges for the publication of all adopted Committee documents and subsidiary legislations
Confirms the details of verbatim transcripts of the proceeding of Committee Meetings

Ensures that a record of the attendance of members at meetings is maintained

Keeps records of all changes in parliamentary procedures locally and keeps abreast of procedural developments in other jurisdictions

Maintains a record of the attendance of Members at sittings of Committees

Maintains a proper record of all documents presented to Committees

Coordinates the distribution of Committees’ documentation

Ensures an appropriate level of security and confidentiality for Committees’ documentation.

Specific Responsibilities

Analyzes and approves requests from substantive offices for activities and services to be included in the draft calendar of activities

Coordinates with substantive offices to ensure the capability and resources to meet the programs as proposed

Monitors the work of assigned, works for efficient utilization of resources, and advises substantive offices on procedures and possible cost-effective measures

Confirms the services to be allocated to meetings at and away from the Secretariat

Schedules additional and urgent and preparatory meetings and ensures proper servicing of these meetings by evaluating their needs and availability of additional resources required

Supervises the activities programming team which is responsible of activities and scheduling of ad hoc meetings

Advises on logistics, financial and other requirements for activities

Serves as the Accessibility focal point for the Division

Performs other related duties as required

Assist the Deputy Clerk - LBC in managing the LBC Department

Coordinating the supply of Committees and Regional Caucuses minutes and reports to the Committees, Regional Caucuses and Members of Parliament, other organs of the PAP;

Coordinating the maintenance of a procedural information and documents in the resource center

Overseeing all activities and administrative tasks necessary for the functioning of the division including preparation of guides, develop and train staff within the division, prepare annual work plan, budgets, evaluating staff

performance, fostering of teamwork and communication among staff.

Academic Requirements and Relevant Experience

A Master’s Degree in Law, Public Administration, or Social Sciences, with extensive experience in Parliamentary affairs and procedures

Twelve (12) years of progressively relevant work experience in public administration in parliaments, including seven (7) years at supervisory and management levels

Required Skills:

Demonstrate ability to make objective decisions and resolve problems, exercising the highest sense of responsibility in the handling of confidential and sensitive issues in a reasonable and mature manner

Have good knowledge of the African Union systems

Be of high ethical standards, integrity and with a deep sense of fairness

Have good computer skills

Have highly developed conceptual, analytical, and innovative problem-solving ability

Demonstrate the ability to handle complex information and knowledge management issues

Have proven ability to assess clients’ information needs of PAP and be innovative in the design and delivery of appropriate targeted solutions within the Division

Have knowledge and understanding of the relationships between the Units, other units and external clients

Demonstrate comprehensive working knowledge and understanding of parliamentary systems, policies, procedures and practices

Have proven ability to build and maintain close and constructive working relationships with peers, management and staff in defining and fulfilling information needs

Demonstrate leadership effectiveness and supervisory ability.

Leadership Competencies:

Strategic Perspective:

Developing Others:

Change Management

Managing Risk.

Core Competencies:

Building Relationship…

Foster Accountability Culture

Learning Orientation

Communicating with impact.

Functional Competencies:

Conceptual thinking:

Job Knowledge and information sharing:

Drive for Results

Fosters Innovation:

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period

Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.




How to Apply

For more information and job application details, see; African Union Head of Committees, Research, Documentation & Library Division Jobs in Nigeria

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