African Union Deputy Clerk - Finance, Administration & HR Jobs in Nigeria

African Union Deputy Clerk - Finance, Administration & HR Jobs in Nigeria

Purpose of Job

To provide strategic leadership for the overall supervision and management of the department of Finance, Administration & Human Resources

Main Functions

Oversees the management of PAP's Finances, Administration, Human Resource Management and Development functions

Leads the development and implementation of internal corporate, financial, administrative and human resources management strategies, policies and plans

Regularly reviews processes and procedures and recommends appropriate changes to improve staff and organisational performance in line with best practices and relevant rules and procedures of the AU

Ensures that the human resource requirements, budgeting, performance management, quality control, discipline, training and development are in conformity with relevant rules and procedures of the AU

Oversees the preparation of the Department’s annual work plan and conducts performance appraisals for staff under his/her supervision

Builds and maintains good working relations with all Divisions and Units within the Department as well as with other Offices and Departments within PAP

Takes direct responsibility for the development and implementation of PAP’s resource mobilization, income generation and investment management strategies

Works directly with auditors, the legal services officers and funding partners
Specific Responsibilities

Administrative Services:

Coordinates the activities of the Department of Finance, Administration and Human Resources, providing appropriate managerial, logistical and administration guidance required to achieve PAP’s mandate

Ensures the development and implementation of frameworks, systems and policies for managing administrative services in PAP in accordance with AU Regulations and Rules, Manuals and policies

Analyses and reviews processes and working methods and recommends procedure and policy changes to the Clerk of Parliament to improve operations

Guides the preparation and implementation of the administrative budget ensuring that it is utilized in an effective and efficient manner

Advises on and ensures implementation of effective procurement framework, systems, policies and guidelines

Advises on and ensures that protocol is maintained and protocol and logistics services are provided to stakeholders and PAP staff

Advises on and implements the host country’s agreement on privileges and immunities as they relate to PAP and its staff

Ensures provision of quality facilities management services and security services

Ensures development and implementation of an effective IT framework, system and policies

Implements contractual agreements signed by PAP.

Financial Management:

Leads all financial operations, including resource accounting, budgeting, payroll, financial reporting and internal controls, cash flow management, forecasting, short- and long-term financial planning, and reporting functions in compliance with AU frameworks

Ensures the preparation of PAP budgets, budget execution reports, financial reports, including quarterly and annual financial statements on time and in compliance with generally accepted accounting principles and AU guidelines

Ensures timely preparation and submission of budget performance reports to the AU and development partners

Ensures the development of an effective financial performance management and reporting system that provides updated information for line managers, regular reports for the President and the Bureau and ensures compliance with statutory reporting requirements

Develops and implements effective and efficient grants management system and policies, including project finances and ensures timely call for pledged funds and compliance with PAP’s financial management guidelines

Leads the development and management of an institutional framework for the implementation of PAP’s budgetary and financial policies, systems, processes and procedures in accordance with AU financial policies, regulations and controls.

Human Resources

Management:

Develops and implements an overall Human Resources (HR) strategy and administrative system, ensuring alignment with the strategic vision and objectives of PAP and AU Regulations and Rules

Advises on the direction and undertakes the implementation of HR policies and procedures

Advises the Clerk of Parliament and staff honestly and clearly on HR issues, ensures teamwork and promotes a positive internal environment within PAP

Ensures that PAP attracts and retains a highly competent multicultural, multilingual and gender-balanced staff with the qualifications, skills, competencies and orientation required to implement its activities fully and successfully

Advises the Clerk of Parliament on an effective organizational structure that supports the overall operations of PAP

Works closely with the Head of HR to manage staff relations and provide guidance in the handling of staff grievances

Develops and implements an effective performance management system that aligns institutional performance with individual performance

Performs any other work as may be assigned by the Clerk of PAP

Academic Requirements and Relevant Experience

A Master’s Degree in Finance, Human Resources Management, Public or Business Administration with fourteen (14) years of relevant work experience in finance, administration or HR management/development in an International Organisation or National and/or Supranational
Parliament, of which seven (7) years at managerial level and four (5) years at senior management level

Required Skills:

Leadership and management skills

Ability to successfully manage teams in Multicultural and Multilingual environ

Interpersonal and negotiation skills
Presentation, report writing and communication skills;

Computer skills with practical knowledge of Microsoft Office Suite

Planning and organizing skills

Ability to effectively lead, supervise, mentor, develop and evaluate staff

Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

Strategic Perspective:

Developing Others:

Change Management

Managing Risk

Core Competencies:

Foster Accountability Culture:

Communicating with impact

Learning Orientation

Change Management.

Functional Competencies:

Drive for Results

Conceptual Thinking

Job Knowledge Sharing

Fosters Innovation.

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period

Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.



How to Apply

For more information and job application details, see; African Union Deputy Clerk - Finance, Administration & HR Jobs in Nigeria

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