African Union Bilingual Secretary Jobs in Ghana

Job Purpose

Project

To provide secretarial and clerical support services in at least two AU official working languages to the assigned supervisor or department for its effective functioning.

Main Duties and Responsibilities:

• Draft and proofread documents, reports, correspondences, messages, queries, etc in two AU official working languages as may be assigned by supervisors;

• Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure
follow up with supervisors and partners;

• Attend visitors and staff and provide them with basic information on relevant issues and procedures;

• Maintain a proper filing and recording system for all incoming and outgoing correspondences and
documents;

• Keep an up to date diary of appointments for supervisors;

• Provide day to day routine administrative supports to various work units of the assigned Department /
Division / Units;

• Keep equipment in use in good condition and report on defects for maintenance and other necessary
action;

• Ensure availability of stationery stock, equipment and furniture in offices assigned;

• Perform reception services where required; and

• Perform any other relevant duties and responsibility as may be assigned.
Tasks

Academic Qualification and Work Experience Required

• Diploma in Administrative Services, Office Management, Secretarial

and Clerical related studies with 3 years of relevant bilingual secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.

• Candidates who are holder of bachelor’s degree in Administrative Services, Office Management,
Secretarial and Clerical related studies are required to have a minimum of 2 years of relevant bilingual
secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.

Knowledge, Skills and Abilities:

• Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point

• Sound planning and organizational skills

• Good interpersonal skills

• Strong communication ability both orally and in writing

• Excellent team player and able to work in a multi-cultural environment;

• Decision maker, firm yet flexible, confident;

• Be able to manage stress.

• Strong personality but friendly, polite and patient;

• Work quickly, accurately and efficiently, meeting tight deadlines;

• Be able to work unsupervised on your own initiative;

Language Requirement:

Applicants must be proficient in two of the following African Union working languages; Arabic, English, French or

Portuguese. Knowledge of one more or several other working languages would be an added advantage.

How to Apply

For more information and job application details, see; African Union Bilingual Secretary Jobs in Ghana

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