African Insect Science for Food and Health Jobs
Facilitate and keep track of documentation approvals and dispatches to and from PMO and other administrative offices/departments within and outside host institution.
Support in planning and organising internal and external meetings, workshops and other events (e.g. folders and materials, registration forms, workshop programmes and name tags, follow up on payments and settlement of working advances, documentation and filing of proceedings).
Actively participate in programme meetings and support minute taking and archiving of proceedings.
Support the programme management team in follow-up of action points.
Assist in preparing programmatic meeting materials.
Anticipate and facilitate the programme’s inventory needs to ensure smooth operations within the PMO in conjunction with relevant departments within host institution.
Handle maintenance of office assets and keep an inventory of equipment and procured supplies.
Coordinate all staff travel arrangements and logistical support in conjunction with the relevant departments at host institution, including handling of travel requests and travel expense reports, accommodation and working advances.
Coordinate logistics for programmatic events, including workshops, conferences etc.
Respond to routine correspondence, and handle e-mail, telephone communication, requests, enquiries and other communication systems and processes to appropriate parties.
Establish and maintain a key contact database and email list of all project teams and partners, collaborators and other stakeholders.
Requirements / Qualifications
Bachelor’s degree in business administration, office management, project management or related discipline.
At least five years’ experience in programme and office administration in a busy environment, e.g. international organisation or NGO.
Core competencies
Event management experience will be highly desirable.
Ability to communicate effectively verbally and in writing is a strong requirement.
Customer service experience and public relations skills would be an added advantage.
Excellent computer skills and proficiency in MS Office (Microsoft Word, Excel and Outlook), and working with databases.
Other desirable attributes
Excellent organisational skills, attention to detail, time management, ability to multiple task, define and set priorities, and problem solve.
Strong ability to anticipate and plan ahead, and take personal initiative, work both independently and as a team member, and collaborate and coordinate with others.
Excellent interpersonal skills and ability to work under pressure.
Reporting
This position reports to the Finance and Administration Officer.
The selected candidate should be available to start as soon as possible.
3. Finance and Administration Officer
icipe seeks to recruit a Finance and Administration Officer to work in the Bio-resources Innovations Network for Eastern Africa Development (Bio-Innovate) Programme.
The position is tenable in Nairobi at the icipe Duduville Campus, and is available to commence immediately.
This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract.
A competitive and generous compensation package will be offered to the right candidate.
Only shortlisted candidates meeting the itemised requirements will be contacted.
Overall Purpose of the Job: Reporting to the Programme Manager, the position holder will take lead in providing financial management and administrative support to ensure financial probity as well as efficient running of the programme management office.
Responsibilities
Provide administrative support for the programme, ensuring the office systems run efficiently and in a coordinated manner.
Provide grant management support, ensuring financial, procurement and administration policies and procedures of the host institution are adhered to and also meet donor criteria.
Develop and maintain proper financial systems that facilitate the recording and production of accurate financial reports that meet host institution’s internal control requirements.
Assess financial management capacities of potential sub grantees and conduct capacity building activities in fund management as necessary.
Support the call processes and facilitate contracting and management of sub grantees throughout the life of the programme.
Conduct routine financial activities, including
management of financial data in the accounting system, budgeting, asset management, and cash flow management in accordance with financial policies and procedures and application of generally accepted accounting principles.
Ensure timely disbursement of funds to sub grantees and financial reporting for effective execution of projects’ activities.
Review financial reports from sub grantees for accuracy and compliance with approved budget to feed into host institution’s financial system.
Continuously review financial management strategies, policies and procedures for improvement.
Develop and maintain sound partner relationships with sub grantees for effective and responsible project fund management.
Develop and implement financial reporting and monitoring tools for programme sub grantees to use in the implementation of projects.
Support other programme monitoring and evaluation activities, including periodic review and planning meetings, budget revisions.
Prepare financial reports on a periodic basis for donor reporting.
Facilitate external programme audits, including implementation of the recommendations thereof.
Support the programme manager in resource mobilisation activities, including proposal development and budgeting.
Requirements / Qualifications
Masters degree in business administration, project management or related discipline.
A professional qualification in accounting profession is highly desirable.
At least 5 years relevant experience in programme management in an international research or developmental NGO.
Core competencies
Demonstrable experience in administration and financial management of donor-funded development programmes and/or projects.
Knowledge of results-based management processes is an added advantage.
Proven experience working with multiple projects with numerous partners.
Excellent record keeping and computer data management skills.
Other desirable attributes
Result Oriented/focused: Ability to consistently meet set goals.
Focused and goal oriented: Ability to direct others to perform set duties.
Professionalism: Application of ethics, principles, standards and expertise in all areas of work.
Integrity: Honest, above reproach and appropriate in actions/behaviour and transparent in conduct.
Teamwork, interpersonal relations: Ability to work in a team and with good networking and interpersonal skills.
Good team worker: Working and relating with others in mutual support and respect towards common goals and shared vision.
Multi-cultural fit and diversity: Ability to work effectively within a diverse and multicultural environment.
Innovation and creativity: Ability to generate new ideas and ways of working to continuously improve existing work processes, practices, and concepts.
Willingness to travel.
Team player with excellent coordination and organisational skills.
Ability to communicate effectively with a wide range of partners from multiple disciplines and backgrounds.
Ability to work independently under pressure to meet tight timelines.
Reporting
This position reports to the Programme Manager.
The selected candidate should be available to start as soon as possible.
How to Apply
Applications will be accepted up to 4th November 2016, or until the position is filled, whichever is earlier.
Interested applicants should submit:
(a) a confidential cover letter,
(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
For more information and job application details, see; African Insect Science for Food and Health Jobs
icipe is an equal opportunity employer. It fosters a multicultural work environment that values gender equity, teamwork, and respect for diversity.
More African Insect Science for Food and Health Jobs at Page - | 1 | 2 |
Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Kenya.
