African Initiatives for Relief and Development Sub Office Manager Jobs in Uganda

African Initiatives for Relief and Development Sub Office Manager Jobs in Uganda

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Programme Offices in Burkina Faso, Cameroon, Central African Republic, Chad, Democratic Republic of Congo, Liberia, Niger, Republic of Congo, Tanzania, and Uganda.

AIRD’s objective is to offer operational technical support, including but not limited to: supply chain, logistics and infrastructure in partnership with relief and development organisations that focus on disaster-affected, poverty-infested and development oriented areas.

Job summary

To provide overall management, logistical, financial and administrative services to support the operations at the Sub Office level which may include overseeing Field Offices.

Operational Management

Ensure operations receive timely, effective and efficient management, administrative, financial and logistical support services in order to meet project objectives

Ensure management, administrative and logistical support systems and procedures are followed

Implement appropriate management, administrative and logistical support systems and procedures in coordination with the Operation Manager

Manage the support and administration team

Oversee cashbook entries and financial coding at the Sub Office and field

Foster good communication and coordination between the support, administration team and the technical operational team

Implement the Human Resources, Procurement, Logistics, and Financial SOPs throughout AIRD programs

Participate in meetings, networks, seminars and conferences which relevant and beneficial to AIRD and its mission and mandate

Contribute to fundraising initiatives where appropriate

Keep informed of AIRD activities

Warehouse Management

Supervise, monitor and coordinate movements of supplies

Maintain proper documentation and update of stock cards and bin cards

Ensure the proper storage of items according to each reference requirements

Prepare and submit consolidated stock movement report on a monthly basis

Fleet and fuel management

Plan transport and fuel operations in coordination with logistics officer in the field

Monitor vehicle movement to ensure timely delivery of services to the client and beneficiaries

Ensure that drivers comply with the laws of the countries and at all times act with courtesy and professionalism

Human Resources

Participate in the induction of new staff in the Sub Office

Conduct appraisals of line managed staff as per AIRD systems

Support the selection, recruitment and disciplinary systems and procedures of Sub Office staff

Participate in the national staff capacity building, identification of staff training needs and providing mentoring support where appropriate

Reporting and Communications

Ensure daily communication and coordination with the Country Management Team, participate in CMT meetings and coordinate Sub Office management meetings and briefings

Ensure timely and detailed production of AIRD program internal reports as directed by the CPD

Representation

Represent AIRD when

dealing with local authorities, other organizations and NGOs within the Sub Office area of operations

Ensure all relevant parties are kept informed of AIRD activities as appropriate

Support the CPD in his/her in-country Public Relations/Communications role

Donor and partner related activity

Coordinate the collection of information, and draft funding proposals and budgets for submission to Head Office for approval

Identify and collect information on possible future donors and funding opportunities

Create and maintain relationships with donors, partners and other parties

Information Management

Develop and maintain systems for recording program activities, outputs and impact

Provide relevant materials, case studies, photographs, events and media contacts in line with AIRD’s corporate profile, identity and message as directed by the CPD and Head office Communications Department

Develop appropriate internal reporting formats and ensure effective internal information flows

Business Planning

Contribute towards program business plans and budgets as directed by the Operations Manager

Support the Operations Manager as required in the planning and implementation of activities and events within the programme area

Support in the monitoring and evaluation of program activities

Undertake any other duties appropriate to the post as may be required

Required Languages

Must be conversant with English and French (written and spoken)

Minimum Qualifications

At least 4-7 years practical experience in humanitarian response

Minimum bachelor’s degree and/or post graduate degree in a relevant field

Familiarity with the humanitarian reform process

Proven skills in networking and relationship building

Strong analytical and information gathering skills

Cultural sensitivity

Significant work experience with a non-profit sector

Excellent communication skills (oral and written) in English/French

Proficiency to use MS Office suite of applications and other IT systems

Ability to write clearly articulate proposals, reports, and correspondence

Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner

Experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset

Willing to travel for program requirements


How to Apply

Apply by sending expression of interest and CV to: hr@airdinternational.org not later than 13 November 2022


Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!