African Futures Lab Events Assistant Jobs in Kenya

African Futures Lab Events Assistant Jobs in Kenya; As an Events Assistant, you will play a key role in ensuring the smooth organization of this landmark event. You will assist with event logistics, venue coordination, and scheduling, while also supporting speaker and participant outreach and communications. Your role will involve helping with partnership development, sponsorship research, and engagement efforts, suppliers’ management as well as coordinating logistics including invitations, travels and accommodation.

This role provides a unique opportunity to gain hands-on experience in event planning, logistics, and advocacy. The assistant will play a key role in supporting the coordination and implementation of the festival, working closely with the organizing team to ensure a successful and impactful event.

Core Responsibilities

I) Event Planning & Logistics Support

Assist in the development of the festival’s program, including scheduling, speaker coordination, and venue arrangements.

Contribute to develop and implement work plans for the event.

Support logistical preparations, including vendor management, transportation, accommodation, and catering arrangements.

Help manage event registrations, ticketing, and on-site coordination.

Contribute to ensuring the smooth running of all event logistics and keep track of deadlines.

II) Stakeholder Engagement & Coordination

Support outreach efforts to engage speakers, artists, civil society organizations, academics and institutional partners.

Assist in managing communication with partners, sponsors, suppliers, participants and media.

Facilitate coordination between different teams (communications, logistics, programming) to ensure smooth event execution.

Create and maintain an updated database of stakeholders including participants.

III) Communications & Advocacy Support

Assist in drafting and disseminating event-related communications, including invitations, programme, newsletters, info packs, and promotional materials.

Support the organisation, taking minutes and providing presentations for coordination meetings with partners, venue, suppliers, speakers.

Support social media and digital outreach efforts in collaboration with the communications team.

Required Qualifications

Education: Master’s degree (completed or in progress)

in event management, international relations, social sciences, communications, or a related field.

Experience: Previous experience (internships, volunteering, academic projects) in event planning, logistics, advocacy, or community engagement is preferred.

Languages: Excellent command of English (C1 spoken and written) with a good command of French (writing and speaking proficiency required).

Knowledge: Familiarity with racial justice, reparations, climate justice, and gender issues, particularly in African contexts.

Technical Skills

Strong organizational and multitasking skills to manage multiple event components simultaneously.

Attention to detail to ensure accuracy in scheduling, budgeting, and coordination.

Time management skills to ensure all logistical aspects are executed on schedule

Ability to work collaboratively in a fast-paced, international environment.

Strong written and verbal communication skills for engaging diverse stakeholders.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Skills and Competencies

Ability to work autonomously and collaboratively.

Ability to work in a fast-paced and international environment.

Excellent written and verbal communication skills in English (Swahili or French is a plus).

Proficiency in Microsoft Office, Google Workspace, and basic event management tools.

Familiarity with social justice, reparations, or human rights issues is a plus.

How to Apply


Please send a cover letter and CV, including name and contact information of two references, to info@afalab.org with the subject “Application: Events Assistant.”

For more information and job application details, see;

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