African Entrepreneur Collective Kenya Limited (AEC) – Senior Hr Operations Advisor Jobs in Kenya
African Entrepreneur Collective Kenya Limited (AEC) – Senior Hr Operations Advisor Jobs in Kenya
Reporting to the HR Director, the Snr. HR Operations Advisor can expect these range of responsibilities, among others.
Responsibilities
Strategic Business Partnering (30% time)
Works closely with employees to improve work relationships, build morale, and increase productivity and retention
In collaboration with the regional HR team, support as an HR Business Partner and/or mentor/ train/coach people managers as assigned
Provide technical expertise on human resources processes (including but not limited to Recruitment, Staff onboarding, talent management and development), organizational policies and practices in order to facilitate the attraction and retention of competent staff that embrace a culture of continuous learning and performance within AEC
Define change management processes to improve business performance
Recruitment (25% time)
Contribute to the development of the recruitment policies and procedures
Employer branding: Attraction and recruitment of talent and management of all the Kenya specific recruitment processes to meet company objectives
Recruitment: Post open positions, generate applicants, and screen applicants.
Internal stakeholder management: Conduct recruitment kick off meetings for each opening with the hiring managers to establish the needs, agree on recruitment expectations, process, and participation of various team members in the hiring process.
Interviewing: Set up interviews with candidates and company reviewers, create job matrix, sharing materials before interviews, compile reviewer feedback, prepare and administer written exams for applicants.
Hiring: Conduct background checks, provide relevant information for finalization of contracts
Communications: Highly professional correspondence to successful and unsuccessful candidates
On-boarding: Coordinate onboarding meetings of all new staff, communicate to various team members to ensure successful onboarding documents and tools are prepared on-time (NSSF/NHIF forms, email, first day’s meetings schedule, etc.)
Update the HR colleagues with information to feed into the Org. wide recruitment tracker with status of all open positions.
Performance Management, People development & Talent Management (25%)
Provides consultation to managers on talent development and performance management.
Ensure planning, monitoring, and performance reviews of employees by training managers to coach and give feedback to employees and resolving employee grievances
Identify training needs, manage and conduct trainings on topics ranging from HR policies and procedures to professional and leadership skill development
Follow up on the AEC Staff Performance Management processes with appropriate alignment with the Regional team in implementation and follow up on the Performance Management processes to ensure staff performance management cycle is respected and appraisals carried out in a timely and appropriate manner
Manage and track the talent processes, including tracking the identification and management of high performing talent and poor performers.
Provide appropriate support to employees and managers in addressing unsatisfactory performance-ensure that underperforming employees are identified and specific plans created with the full intention of returning them to acceptable performance
In collaboration with the HR Director, guide and train people managers on their roles in the end-to-end performance management processes
Support in following up the training & development programs are being conducted as planned
Coordinate the implementation of the
Induction Program
Enhance the HR service delivery/HR Operations and Administration (20% time)
Coordinate all HR Administration and Operations activities that include but not limited to staff bio-data management, employee welfare/ medical insurance, payroll drafting for submission to the regional team for processing, contract handling etc.)
Keep updated with changes in the employment act and legislations and proactively propose changes to policy and procedures to improve the efficiency of the HR department
Contribute to the design, review and implementation of HR policies, systems, guidelines to operate within the statutory requirements
Sensitize all staff on the current HR policies and guidelines and review the systems/ processes to identify and address gaps for effective service delivery
Responsible for reporting on HR operations/ demographics, develop and manage the HR reporting tools to measure the value added of HR operations to the organization
Maintain and develop good relationships with similar organizations, with ongoing dialogues concerning policies and trends
Effectively review and process HR operations requests and transactions, such as: personal data, pay data, and position data changes and employment contracts information
Supervise and ensure that staff physical files and data records in the HR Management system (Odoo) are up-to-date and secure (e.g. leave management etc.)
Coordinate and organize all HR events in collaboration with the Administration team
Ensure employees have necessary tools and facilities to perform their jobs properly
Manage the separation process; this includes paperwork and follow-up HR actions. Schedule Exit Interviews and gather Exit data.
Work with the regional HR team to report and arbitrate employee relation issues.
Requirements
Bachelor’s Degree in HRM, Management, or any other related field, a Master’s degree will be an added advantage
6 to 8 years of HR working experience with exposure to HR Business Partnering; Operational Excellence, reward, employee relations, organizational culture, and change management.
Absolute confidentiality and discretion are required of this position.
Ability to manage several activities simultaneously while working under pressure to meet deadlines.
Excellent communicator in English, both spoken and written with excellent presentation skills.
Good collaboration skills – approachable, warm, honest, transparent, and able to manage up with confidence and the ability to build relationships with colleagues.
Proficient in Microsoft Office (Word, Excel, and PowerPoint) and HR Management Systems (e.g.: Odoo).
Experience in working independently on projects.
Understanding of Kenyan employment act.
Must be a member of the Kenya Institute of Human Resource Management.
How to Apply
For more information and job application details, see; African Entrepreneur Collective Kenya Limited (AEC) – Senior Hr Operations Advisor Jobs in Kenya
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