Africa Nazarene University Personal Assistant to the Deputy Vice Chancellor – Academic Affairs Jobs in Kenya

Africa Nazarene University Personal Assistant to the Deputy Vice Chancellor – Academic Affairs Jobs in Kenya

Job Purpose

Responsible for supporting the smooth functioning of the DVC’s office by executing
administrative tasks including scheduling of appointments, secretarial support, and other office management duties.

Key Responsibilities

Maintain daily schedules/ diary/ calendar and coordination of the DVC’s commitments.

This also includes arranging and coordinating appointments and meetings for the DVC

Handle all logistical arrangements for the office including travel, transport, accommodation,
and catering

Perform clerical duties (e.g. typing memos, letters), and maintain a fully confidential and
efficient filing system for the DVC’s office

Answer phone calls and direct calls to appropriate parties or take messages when necessary

Attend meetings when required. Record, compile, transcribe, and distribute minutes of the
meetings

Open, sort, and distribute incoming correspondence, including faxes and email.

Prepare responses to correspondence containing routine inquiries

Greet visitors and determine whether they should be given access to the DVC or other
specific individuals

Manage office supplies

Record daily expenses and prepare monthly reports/ summaries

Job Dimensions

Participate in the development of the office’s annual budget

Working Conditions

Works predominantly within a comfortable office environment

Job Competencies

Bachelor’s degree in a relevant field
Professional Qualifications / Membership to professional bodies

Work experience required.

Minimum of three (3) years relevant experience

Skills and Competencies

Interpersonal skills

Communication skills

Organizing and time management skills

Team player

Detail oriented

Ability

to prioritize

Discretion and confidentiality

Time flexibility

How to Apply

For more details on the role profiles including job specifications and responsibilities, please refer to the attached ANU Job Profiles
Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies of certificates, curriculum vitae, transcripts, the names and addresses of three referees (one of whom should be present or previous employer) should be addressed to: –

The Vice Chancellor

Africa Nazarene University

P.O. Box 53067 – 00200

Nairobi

Applications should reach the office not later than 8th October 2019.

Applications could also be dropped at the Vice Chancellor’s Office at the Ongata Rongai Campus.

Note that only short listed candidates will be contacted.

Please note that Africa Nazarene University is an Equal Opportunity Employer

For more information and job application details, see; Africa Nazarene University Personal Assistant to the Deputy Vice Chancellor – Academic Affairs Jobs in Kenya

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