Africa Nazarene University Director Corporate Services Jobs in Kenya

Africa Nazarene University Director Corporate Services Jobs in Kenya

Job Title: Director, Corporate Services

Grade: ANU 3

Department: Corporate Services

Location / Work station: Main Campus
Reporting Relationships

Reports to: Vice Chancellor

Direct reports: Communications Officer
Social Media Officer
Administrative Assistant
Receptionist/ Front office assistant

Job Purpose

Supporting the Office of the VC in providing leadership across the University. At its core, the position of Director Corporate
Services allows the Vice Chancellor to scale, giving her/him back most important resource; time.

The Director of Corporate
Services operates at a tactical, strategic and operational level, often handling the oversight of projects that do not neatly fit within
the organizational chart or that fall between departments or leaders’ areas of responsibility. Specifically, the purpose of the
function is to:

1) Ensure that the VC/CEO is always working on the most important items for the university.

2) Help complete priority items for the VC to an appropriate level of quality.

3) Keep the Vice-Chancellor accountable for commitments, while helping keep reports accountable for results.

4) Keeping the Vice-Chancellor accessible and open to new ideas and proposals.

5) Managing, advising, and orchestrating all internal and external communications events and relations aimed at effective
communication and creation of a favorable corporate image among the University’s stakeholders.

Key Responsibilities / Duties / Tasks
Direct Support of the Vice-Chancellor

Setting the VC’s strategic priorities: Helping a leader identify the areas where they must direct their focus and identifying
metrics for success. Revisiting regularly and evaluating progress.

Strategically managing the VC’s time: working with the VC’s Personal Assistant, looking at long term travel calendar,
evaluating opportunities and determining fit with priorities.

Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the VC has all of the information
needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.

Reviewing Internal and External Communications: drafting company newsletters, reports, pitch decks, speeches or
presentations for the VC.

Monitoring information flow: Sometimes acting as a gatekeeper, ensuring the VC’s involvement in a project or decision making process at the right moment.

Planning and leading company retreats, step backs, and other special events
Strategic Initiatives/Project Management

Identifying and taking on ad hoc strategic projects (for example, executing key initiatives or closing any operational gaps)

Defining and researching new ideas and business opportunities

Building out a new business unit

Providing decision support through data gathering, information analyzing, and presenting considerations to relevant
stakeholders

Overseeing large, often cross-functional organization-wide projects or initiatives.

Bring together multiple stakeholders and help drive decisions.

Researching, benchmarking, analyzing data, and making recommendations.

Creating systems and processes to streamline operations

Pulling together and managing project teams that require input from multiple areas within the company

Communications

Designing and executing a corporate communication strategy

Drafting speeches and presentations

Acting as the University’s spokesperson
Public Relations

Vetting speaking opportunities and interview requests
Human Resources

Overseeing diversity and culture initiatives

Aligning internal processes

Creating and maintaining cross-departmental relationships to enable leadership success

Serving as strategic

advisor and counsel to leaders

Assuming day-to-day responsibility for projects and tasks
Advisory

Serving as a trusted advisor and confidant to the Vice-Chancellor

Proxy

Attending meetings in place of the VC

Making decisions in place of the Vice-Chancellor

[Relationship Management

Managing critical relationships on behalf of the Vice-Chancellor

Gatekeeper

Assessing all inquiries directed to the VC and determining the proper course of action

Determining which meetings take priority

Vetting requests for time and routing requests to other departments as appropriate

Personal administration to the Executive:

Manage personal relationships of the Vice Chancellor with senior external stakeholders (calls, correspondence, meetings,
visitors…). Maintain the stakeholder relationship database accordingly.

Coordinate sensitive issues upon request of the Vice-Chancellor.

Assist the Vice-Chancellor as appropriate to prepare and edit communications, mails, letters, presentations and other
documents (particularly ppt).
Administration of the Board of Directors:

Support the Vice-Chancellor to organize the Council and Board meetings.

Organize overall logistics support for Council and Board meetings: event preparation, document gathering.

Prepare Management Board meetings and support as appropriate sub committees of the Management Board.

Liaise with relevant heads/directors in charge of agenda items to ensure timely delivery of content and preparation of
decisions.

Job Dimensions:

I. Financial Responsibility:

Departmental budget

CSR Budget

II. Working Conditions:

Works predominantly within a comfortable office environment

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Master’s degree in a relevant field
Professional Qualifications / Membership to professional bodies

Relevant professional qualification

Member of a relevant professional body
Work experience required.

Minimum of ten (10) years of relevant experience, with at least three (3) years in a Senior managerial position

Skills and Competencies:

Executive disposition, and demonstrate high levels of integrity

Ability to develop long term integrated and cross-functional operational plans

Ability to operationalise strategy into action for the function

Ability to sell the vision of the university

Business/Financial acumen, business savvy, innovative

Strategic management skills

Communication skills

Interpersonal skills

Public Relations Skills

Organising and planning skills

Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies of certificates, curriculum vitae, transcripts, the names and addresses of three referees (one of whom should be present or previous employer) should be addressed to: –

The Vice Chancellor

Africa Nazarene University

P.O. Box 53067 – 00200

Nairobi.

Applications should reach the office not later than 6th December, 2019. Applications could also be dropped at the Vice Chancellor’s Office at the Ongata Rongai Campus. Note that only short listed candidates will be contacted.

Please note that Africa Nazarene University is an Equal Opportunity Employer.

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