Africa Nazarene University Administrative Assistant Jobs in Kenya

Africa Nazarene University Administrative Assistant Jobs in Kenya

Job Title: Administrative Assistant, School

Grade: ANU 9

Department: School of Religion and Christian Ministry

Location / Work station: Main Campus
Reporting Relationships

Reports to: School Manager of respective school

Direct reports: None

Job Purpose

Responsible for supporting the smooth running of the school through managing records/
documents/ files/ supplies, handling enquiries, and conducting other related administrative/
clerical activities.

Key Responsibilities / Duties / Tasks

Handle student and others’ enquiries as a first point of contact in the school. Provide first
level guidance on credit transfers, unit selection, procedures for submitting class work,
access to course materials, distance learning, and any other matter

Manage records, documents and files for the school, closely working with the registrar
department

Manage supplies for the school. Order or obtain materials needed for classes and teaching.
Duplicate materials when required for classroom use

Assist in the collection of assessments from students on time, reporting on any delays and
non-submission

Answer phone calls for the school and direct calls to appropriate parties or take messages
when necessary

Open, sort, and distribute incoming correspondence, including faxes and email.

Prepare
responses to correspondence containing

routine inquiries

Support in data collection used for evaluating students’ and curriculum needs

Job Dimensions:

I. Financial Responsibility:

Participate in the development of the department’s annual budget

II. Working Conditions:

Works predominantly within a comfortable office environment

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Bachelor’s degree in a relevant field
Professional Qualifications / Membership to professional bodies

N/A

Work experience required.

Minimum of one (1) year relevant experience

Skills and Competencies:

Interpersonal skills

Communication skills

Organising and time management skills

Team player

Detail oriented

Discretion and confidentiality

Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies of certificates, curriculum vitae, transcripts, the names and addresses of three referees (one of whom should be present or previous employer) should be addressed to: –

The Vice Chancellor

Africa Nazarene University

P.O. Box 53067 – 00200

Nairobi.

Applications should reach the office not later than 6th December, 2019. Applications could also be dropped at the Vice Chancellor’s Office at the Ongata Rongai Campus. Note that only short listed candidates will be contacted.

Please note that Africa Nazarene University is an Equal Opportunity Employer.