AfDB Mail Services Assistant, Jobs in Nigeria
AfDB Mail Services Assistant, Jobs in Nigeria
The Position Reporting to the Principal Logistics Officer, within CHGS 3, the Mail Services Assistant is charged with organizing and supervising the expedient processing and timely distribution of approximately 100,000 postal and inter-office mail per year, as well as managing relationships with express mail companies and the National Post Office at Headquarters.
The Mail Services Assistant advises staff on mail preparation and postal rates, train messengers, and follow up on payment of service providers invoices. He / she must have strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
Duties and Responsibilities
Under the supervision of the Principal Logistics Officer or his delegated officials, the incumbent’s role includes but not limited to:
Ensuring postal and / or courier activities support and strengthen the strategic objectives of the overall organization
Preparing the team’s work program,
Assigning work to team members.
Arranging for courier distribution to internal customers.
Providing technical guidance on work problems and exercising supervision over team members;
Implement contracts in works at Headquarters (Express mail, ordinary mail & parcels, hiring of staff for distribution of mail)
Preparing TORs for postal and courier services in consultation with the procurement division,
Preparing for the consideration of the Division Manager budgets for mail services.
Assisting in setting rules and procedures for courier and mail services within the Bank
Design mail follow-up and distribution solution in liaison with the IT department.
Producing activity reports.
Maintaining records.
Liaising with external parties such as Express Courier Companies regarding movement of Bank mail.
Planning, describing, arranging, explaining and confirming movement of all Bank mails.
Working with authorized courier companies, complexes, departments, and units to
resolve technical issues that may arise particularly related to movement of mail within and beyond the Bank.
Performing other related duties when necessary.
Selection Criteria
Bachelor's Degree in a relevant field (Business Administration, Public Administration, Management, etc.).
Professional training in postal management.
At least 5 years of relevant and progressive experience in postal service industry.
Good knowledge of postal clearance procedures
Strong supervisory and reporting skills.
Dynamic, efficient communicator, effective team-work player, customer service oriented, analytical skills, and ability to work cross-functionally and under pressure.
Ability to communicate and write effectively in French or English, with a good command of the other language.
Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.
How to Apply
For more information and job application details, see; AfDB Mail Services Assistant, Jobs in Nigeria
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