AECOM International Development Inc Jobs in Kenya

1. AECOM International Development Inc Human Resources Officer Jobs in Nairobi, Kenya

Background

AECOM is implementing the Somalia TIS+ Project to promote good governance and community cohesion. The objectives of this contract are to:
1) Increase confidence in governance based on equitable participation in decision making and management of community assets.
2) Empower community and government representatives to engage with private sector and development actors in a collaborative process for community growth.
3) Increase Somali engagement in creating a more stable future.
4) Support inclusive, sustainable development by reducing gender gaps in stabilization and development.

Objective

The Human Resources Officer will provide effective administrative and operational support to the HR and recruitment needs on TIS+.

He/She will supervise and implement HR systems, policies and procedures; manage HR operational and administrative system; review and revise the SOP manuals; develop and conduct staff orientation and on-boarding processes; manage performance appraisal system and provide HR expert guidance and technical support.

Primary Responsibilities

Responsibilities include, but are not limited to the following:

Lead and manage the recruitment process to assure the implementation of HR and recruiting policies.

Ensure the quality and completeness of HR and recruiting records to be compliant with AECOM, USAID and Kenya, Somalia and Somaliland laws and regulations.

Train staff in recruitment processes including provision of a written outline of steps, timelines, and responsibilities necessary for an orderly and expeditious recruitment process.

Manage and coordinate orientation and on-boarding sessions for new hires regarding across all departments.

Prepare and follow through on checklists for employee on-boarding to ensure a smooth transition onto the team.

Coordinate and review employee and consultant timesheets for accuracy and completeness.

Update HR SOPs ensuring compliance with Kenya, Somalia & Somaliland labor laws as well as effective implementation and/or communication.

Ensure complete, accurate and updated personnel files for CCN personnel and maintain necessary information on expatriates and TCNs.

Coordinate information sharing with the Finance Department, and the corporate office to ensure timely, accurate HR information is provided as/when needed.

Prepare and issue contracts, employment confirmations and contract extension letters to employees and consultants.

Maintain and track all employee leave and contracts records, as well as, manage and upload staff information in OneSource.

Implement, coordinate and support performance appraisal system for CCN employees in collaboration with line managers.

Manage and coordinate visa and work permit processing for staff.

All other duties as assigned.

Reporting
The Human Resources Officer reports to the Operations Manager

Qualifications

Bachelor’s degree in Human Resource Management, Business Administration/Management or relevant field.

Minimum 4 years HR experience in a similar role, 2 years with a USAID funded organization.

Proven knowledge of USAID rules and regulations.

Written and spoken English language skills required

Strong Excel skills and proficient in Microsoft office suite

Exceptional written and verbal communication skills.

A strong sense of ethics and honesty with attention to detail.

Good organizational skills and the ability to keep absolute confidentiality of HR matters.

Location:

Nairobi, Kenya

How to Apply:
For more information and job application details, see; AECOM International Development Inc Human Resources Officer Jobs in Nairobi, Kenya

Please apply by 25th January, 2017.

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2. AECOM International Development Inc Procurement & Logistics Officer Jobs in Nairobi, Kenya

Objective

The Procurement & Logistics Officer is a national (CCN) position responsible for overall administration of assets and management of logistics for the projects, as well as, procurement of goods In-Kind grants and operations in accordance with requirements, policies and procedures.

This position will ensure that all procurement management actions follow appropriate procedures and policy guidelines.Negotiating with suppliers/vendors, ensuring delivery schedules are met, providing daily support to the Procurement Specialist and preparing on-going reports for TIS+ management.

The position will be based in Nairobi – Kenya but will have significant (75%)travel within Somalia.

Primary Responsibilities

Responsibilities

include, but are not limited to the following:

Avail the materials, supplies, tools, services and equipment at the right price, right quality, right quantity, right time and source.

Ensure Suppliers/Agencies/Sub-contractors selection made to the most qualified and cost effective vendors.

Ensure procurements are conducted following procurement processes and compliance requirements are followed or fully implemented.

Write, review and properly file all procurement related documentation from requisition to inventory entry, disposition and contract close out.

Work closely with program/operations team to develop quarterly/annually procurement plans (based on grant kick-off meetings, implementation plans and work plans) to ensure timely & availability of the goods & services for program/operations activities.

Exercise primary responsibility for procurement of services including research surveys for new suppliers/ vendors, goods & services (quality, prices, availability), following marketing trends, and produce regular reports.

Track and evaluate vendor/subcontractor performance and improvements related to pricing, contractual terms, and/or scope of services, and prepare vendors/subcontractors performance report based on the above criteria with marks & recommendations for future procurements & award.

Manage & update procurement & logistics designed internal control system to ensure safe guarding of TIS+ assets, preventing and detecting fraud/errors, procurement records are accurate/complete and up -to -date and well filed & stored, compliance with rules, regulations and restrictions.

Ensure that Request for Proposals (RFP), Request for Quotations (RFQ) are technically prepared and evaluated and made as per parameters, TIS+ regulations and procurement manual.

Prepare all contracts (for goods and/or service procurements) to ensure quality standards are met prior to submitting for review and approval as required.

Follow & update TIS+ management on the meetings with vendors, collect copies of contracted awarded with necessary requirements; at the end of the contract prepare the report of Sub-contractor’s performance and fill in the close out contract’s format.

Supervise process of conducting regular vendor Pre- qualifications according to policies & time lines, and provide final update /report.

Set up and maintain a system for centralized management of all contracts including but not limited to service contracts.

Efficient record keeping and management reporting, products, services availability, reliability, alternatives and market locations area.

Reporting
The Procurement& Logistics Officer reports to the Procurement Manager.

Qualifications

The Procurement & Logistics Officer must be an individual with strong written and spoken English and Somali languages, experience in procurement rules, regulations and compliance, strong planning and coordination skills with good team working skills and sound judgment.

In addition, the individual must meet the following minimum qualifications:

BSc. degree in either Accounting/Finance, Business Administration or related field.

3-4 years working experience in Procurement or similar role across areas of procurement, grants or finance in medium to large donor funded programs.

1 year working experience in a USAID funded program.

Demonstrated ability to solve difficult procurement & logistics problems.

Excellent and effective communications skills in English are required; Somali language is a big advantage.

Comprehensive knowledge of market and purchasing options and challenges in area of operation, as well as, local supply chain management.

Good computer skills with MS Office applications (Excel, Word, Access).

Previous experience in conflict affected areas.

Capacity to develop budgets, negotiate contracts, and make sound decisions.

Conscientious with an excellent sense of judgment.

Strong sense of personal integrity and ability to work effectively with a wide variety of people decisions.

Flexibility and willingness to travel significantly and extensively within Somalia.

How to Apply:
For more information and job application details, see; AECOM International Development Inc Procurement & Logistics Officer Jobs in Nairobi, Kenya

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