Administrative Assistant Jobs at Kitengela International School in Athi River, Kenya

Administrative Assistant Jobs at Kitengela International School in Athi River, Kenya

We are a leading group of schools offering both British Curriculum and the Kenyan System of education with branches in various counties.

Due to our growth prospects and our strategic plan, we seek to fill the following key vacant position with a high caliber, self- motivated; result oriented and experienced professional to join our ecosystem and new branch in Athi River.

Administrative Assistant

Reporting to the School Head teacher, the administrative assistant will be responsible for managing the day to day operations of the office.

He/she should demonstrate high level communication skills in line with the KISC Schools brand profile.

Responsibilities

Acting as a first point of contact for the school

Enrolling and admitting new pupils to the school

Ensuring that all visitors are logged and have appropriate identification

Maintaining and updating school information, databases and records

Communicating with parents regarding various aspects of school life, receiving and passing on information between teachers and parents

Ensuring the reception area is kept tidy and that the notice boards are kept up to date

Assisting in ordering stationery, materials and other resources and ensuring that stock levels are well maintained

Oversee the administration function to facilitate service delivery to both internal and external customers in line with the school policies

Scheduling, setting up travel, meetings and appointments for pupils, teachers, and parents

Responding to emergencies when needed
Identifying and recommending best practices for innovation to ensure new and improved processes, procedures and methodologies.

Managing the flow of information to staff and supervisors

Preparing and formatting

information for internal and external distribution

Receiving, sorting and distributing all packages, deliveries and mail

Preparing and analysis of monthly reports

Implementing service quality, customer excellence and change initiatives to achieve required school performance

Any other duties assigned

Qualifications

Have at least 3 year’s relevant experience in a busy reputable organization

Hold a Bachelor’s degree in Business

Administration, diploma in relevant field or equivalent

Be a strong team player with excellent interpersonal skills

Be able to work well and meet strict deadlines with minimum supervision

Consistency in follow-up and solving problems

Have a good working knowledge of MS Office applications with strong report writing skills

Have excellent communication skills, both oral and written

How to Apply

All successful candidates must be less than 45 years old.

All teachers must be registered with Teacher Service Commission (TSC).

Interested applicants should log on www.kisc.sc.ke for details on qualifications, duties and responsibilities.

Send your application letter and CV to hrmk2019@gmail.com not later than 15th October 2019.

Only those shortlisted shall be contacted.

You are encouraged to attach your application letter and CV in PDF format to protect formatting.

KISC is an equal opportunity employer.

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