Admin & Executive Assistant Jobs in Thika, Kenya

Admin & Executive Assistant Jobs in Thika, Kenya

Our client is one of the leading manufacturers of food products based in Thika.

They seek to hire a competent and well organized Administrative Assistant to also serve as the Personal Assistant to the Managing Director Executive Assistant to provide high level support to the Directors.

S/He will be reporting to the managing director on all office administration functions and positive sustenance of the corporate image and interfacing with other Departmental Managers and Section heads.

Responsibilities

Ensures minimum turn-around time in flow of information to all the Departments emanating from customers, clients, suppliers etc.

Maintains a suitable filing system and ensure periodic updates as required.

Provides secretarial and administrative assistance to the MD.

Facilitates timely and efficient booking of corporate appointments, interviews etc.

Makes follow-ups of company issues as required and or instructed by MD.

Act as a liaison between the MD’s office and internal as well as external parties

Managing an active calendar of meetings and appointments for the MD.

Be able to anticipate the MD’s next move
Manage the communication in and out of the respective MD’s office

Prioritize and follow up on issues and concerns addressed to the MD including those of a sensitive or confidential nature and determine the appropriate course of action

Follow up with key contributors to the MD projects and maintain the timeline around deliverables, keeping the projects on task

Arrange travel schedule and prompt reservations for the MD

Produce all necessary documents, reports and presentations for the MD

Organize and maintain the

board room and MD’s office

Other duties and responsibilities as assigned

Requirements:

A diploma in business administration; a degree in business administration will have an added advantage;

Minimum 5 years’ experience of running a busy administration office of a corporate CEO.

Excellent interpersonal awareness and communication skills both verbal and written;

Ability to work in a team and cope with work pressure;

Strong analytical with excellent planning and execution skills;

High computer competence in Ms Office applications (database, spreadsheet, report writing and presentation packages).

Discreet individual, able to handle highly confidential and sensitive information

Presentable and ability to interact with high level clientele

Excellent communication skills, both written and verbal

Excellent organizational and coordination skills

Strong sense of initiative

Excellent interpersonal skills

How To apply

If you are up to the challenge, possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (HR Assistant – FMCG) to vacancies@corporatestaffing.co.ke before 26th August 2019.

N.B: We do not charge any fee for receiving your CV or for interviewing.

Only candidates short-listed for interview will be contacted.
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