Admin Assistant Jobs in Kisumu
Admin Assistant Jobs in Kisumu
Location: Kisumu
Nature of Job:
Full time
Responsibilities
Office Operations
Administration and some HR duties
Maintain office records
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Monitor and record phone calls
Control correspondences
Ensure effective use of petty cash
Check and maintain attendance report
Review and approve supply requisitions
Maintain office equipment /inventories
Manage petty cash, pay casuals and liaise with accounts on all payments
Manage and maintain the MD’s diary and email accounts
Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
Ensure busy diary commitments, papers and travel arrangements are managed effectively
Schedule meetings on behalf of the MD
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
Prepare correspondence on behalf of the MD, including the drafting of general replies
Minute general meetings as required and complete research on behalf of the MD
Keep and retrieve files.
Ensure guests meeting with the MD are well taken
care of
Provide a service that is in line with the MD’s work habits and preferences
Qualifications
Diploma/Degree in Business Management or a related field
3-5 years’ experience as an office admin/Secretary/PA
Male candidates are encouraged to apply
Excellent typing skills, speed and accuracy essential
Good computer literacy (MS Office, Excel, PowerPoint)
Excellent organizational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and on tight deadlines
Confident personality with an ability to multitask
Well presented
Flexible and mature approach with ability to work unsupervised
How to Apply
If qualified send CV stating your experience, skills and qualifications to recruitment@britesmanagement.com
Interested candidates should apply online by 18th March 2019
Only the shortlisted candidates will be contacted.
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