Action Against Hunger USA Regional Finance and Grants Director Jobs in Kenya

Action Against Hunger USA Regional Finance and Grants Director Jobs in Kenya

Summary of position

As a key member of the Action Against Hunger Horn and Eastern Africa Regional management team, the Regional Finance and Grants Director, is responsible for the leadership and management of the financial and grant infrastructure and systems at the regional level, developing and managing financial tracking, resource flows, reporting and compliance for the regional portfolio.

The Regional Finance and Grants Director reports to the Regional Director and in close coordination with the HQ’s Finance department, ensures sound financial systems and grants management within the region through optimization's of current resources, developing team capacity to deliver and promote excellence and sustained growth.

Purpose:

Be a trusted partner of the regional director and his/her immediate team to provide decision support on all finance related matters;

Develop the capacity of the country office finance directors and their teams to ensure that they meet the Action Against Hunger international finance and award management essential standards;

Provide strategic leadership and oversight to Finance and Grants teams to ensure that the guidance and support provided by these subunits effectively facilitates organizational growth and change while guarding against risk;

Ascertain compliance with funding agency regulations, timely address of any compliance issues, prepares and/or oversees the preparation of all reports required by Action Against Hunger and donor agencies (USAID, EU, ECHO, UN, etc.)

Engagement

Collaborate with the HQ’s Chief Financial Officer and HQ Controller in providing regular, accurate financial overviews (including burn rate, variances, summaries of risks) and support in the annual budgeting, planning and review processes.

Enable appropriate operational and investment decisions to be made on the grounds of sound financial analysis’

Regularly assess field financial capacity at country level, identifying opportunities for improvements and deployment of appropriate resources for punctual support

Delivery:

Ensure high quality support, communications, and training in finance and grants administration to the Country offices.

Ensure appropriate policies and controls are in place across the region and that financial risk is minimized.

Reviews and documents Action Against Hunger’s internal rules and organizes regular internal control compliance checks

Direct financial and grants planning and strategy for the region.

Essential Job Duties

COs provide accurate and timely recording of transactions

Financial controls are in place

COs comply with Action Against Hunger financial standards

The implementation and review of financial, accounting and budgeting systems, policies and procedures

Oversee the strategic development of the Regional Finance and Grants Management unit, including Contracts & Grants Administration and Compliance Administration to streamline key functions, facilitate decision making, and deliver quality financial and budgetary support.

Ensure Country and Regional offices’ financial operations are effectively managed and appropriate internal controls are in place to ensure funds are used as intended and accountable for control of assets and liabilities,

Reviews and reconciles financial and grants data and reports from Action Against Hunger’s field offices, ensuring the appropriate use of Action Against Hunger’s resources (including cash management, assets utilization, etc.).

Focus on cost effectiveness and cashflow; champion of cost effectiveness in general to ensure countries and the regional office are operating with a sustainable cost base, taking into account cost recoveries and the strategic role.

Supervises the integration of field financial data into the Action Against Hunger’s financial database/ systems and ensures that the field and HQ systems are kept connected and updated.

Ensure that regional office finance team actively participates in proposal development processes and effectively guide budgeting processes to ensure that country offices optimize program budgeting opportunities

Leads annual and multi-year financial planning processes in the region (and country offices) with a focus on deepening strategic alignment and stewardship and being accountable for ensuring and monitoring delivery against the financial plans through targeted financial analytical review and forecasting accuracy.

Supports country directors in pre-award negotiations with a focus on ensuring

that ACF secures favourable conditions related to indirect cost rates, pre-financing and quick reimbursement by donors of all costs pre-financed by donors

Ensure timely and realistic treasury forecasts and efficient/effective management of payables and receivables to maintain continuous cash flow and financing of project activities in country offices

Conducts monthly financial analysis to identify and mitigate all financial management risks to ensure performance is as per the target and identifying action plans required to ensure the region is on track for achieving objectives.

Builds a strong community of practice for regional and country office finance teams and uses this mechanism to promote continuous learning, coaching and development.

Regularly visits country offices to perform routine checks on internal controls and supports country directors on systems strengthening and to address any potential risks.

Provides oversight to all regional and country office audits (including pre-audit preparation, management and tracking implementation of audit findings.

Ensure compliance with legal and grant regulations and financial management policies and procedures; reviewing monthly exception reporting in conjunction with CO finance Country Directors to understand the issues at hand.

With CO FDs, develop the financial management capacity of financial management capacity of the finance staff and budget holders at CO level to ensure the organisation’s goals and business objectives are met.

Manage the regional office budget, providing financial support to the regional office including and being jointly accountable for achieving the results laid out in the regional plan.

Required Qualifications

A chartered accountant (CPA/ACCA) with a Master’s degree in accounting or related field

At least 10 years’ progressive experience in International Humanitarian and Development Organisation in a significant supervisory role, with a preference working in financial management in the field and/or in a regional position in a large and complex international NGO or organisation.

A minimum of 10 years’ experience in managing large grants funded by multiple donors i.e., USAID, BHA, ECHO, BPRM, SIDA, EUTF, World Bank, GAC, UN-agencies, etc.

Required Skills & Experience

Excellent oral and written verbal communication skills including ability to explain organization's policies & procedures – both verbally & in writing and production of timely, comprehensive & well-written documents.

Strong networking, influencing and liaison skills and ability to interact with Action Against Hunger staff from various hierarchical levels as well as external stakeholders

Demonstrated ability to establish, maintain and manage relationships with various internal and external stakeholders, and proven ability to successfully manage, coach and mentor others

Excellent organizational and time management skills including ability to plan for multiple contingencies and strong attention to detail.

Ability to remain calm under pressure and can easily adapt to changing circumstances; and flexible approach/willingness to take on additional tasks

Demonstrated experience and/or personal commitment to promoting gender equality within the humanitarian and/or development work.

Significant experience with automated business and financial systems, spreadsheets, word processing, database software is essential

Demonstrable experience and skill with budget preparation and analysis, financial reporting preparation and presentation, and the proven ability to translate technical financial data into informative reports.

Demonstrable knowledge of the rules, regulations and donor policies governing the compliance/regulatory management of grants from the US Government, the EU, ECHO, the UN and other agencies.

Ability to clearly explain complex financial concepts and to communicate well in writing.

How to Apply

For more information and job application details, see; Action Against Hunger USA Regional Finance and Grants Director Jobs in Kenya

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