Action Against Hunger USA Human Resource Officer Jobs in Kenya

Action Against Hunger USA Human Resource Officer Jobs in Kenya

Summary of position

The Human Resources Officer is an integral part of the Human Resource team in the organization to provide the foundational support and functional expertise under the guidance of the Human Resource Manager that drives productivity and results across a variety of projects focus.

The HRO will handle generalist responsibilities including onboarding of new staff, employee relations, learning and development, performance & talent management, recruitment workflow, people metrics/reporting, partnering with line management on HR and business needs and special projects.

The HRO will work closely with the Human Resources Manager to create and drive talent and business strategy across the organization in addition to coordinating HR practices and objectives that will provide an engaging work environment, high-performance culture that emphasizes valuing people, growth, fun and is results driven to deliver on impact.

The Human Resource Officer role has the following purpose, engagement and delivery:

Purpose:

The Human Resource Officer will be key in the day-to-day administration operation. The HR Officer is responsible for supporting the development and implementation of HR initiatives and payroll systems policies and procedures.

The holder of the position will also be key in submitting monthly HR reports and monthly payroll processing.

Engagement:

The position hold works to secure collaboration amongst staff and management in the capital office and Base level for HR policy, practices, approaches and project adherence. Works closely with the finance department on payroll management and other bases to provide seamless support and relevant advice in regard to organization policies.

S/he will build and maintain a collaborative network with various external stakeholders such as local government and non-governmental partners on HR related matters.

Delivery:

The position holder is responsible to provide HR monthly reports, monthly leave updates and timely payroll processing to enable finance to pay salaries by the 26th of every month. Amendment alteration reports and promotes high standards of integrity and accountability in the utilization of organizational resources.

Essential job functions

Objective 1: Recruitment

• Initiating transparent and competitive recruitment and selection processes (from the review of job descriptions to the screening of candidates) as well as ensuring the timely management of the process.

• Provide advice on recruitment and selection processes in line with the organization’s guidelines and policies, leading to the timely sourcing, selection and placement of the required talent.

• Prepares job offers for successful candidates and relaying feedback to an unsuccessful candidate

Coordinate the on boarding process and ensure all new hires have a good understanding of and subscribe to ACF’s vision, mission and values by understanding its approaches, policies, procedures, strategies and operations to perform their job. This includes ensuring new hires do mandatory risk management courses in the learn lab platform.

Objective 2: Performance Management

• Follow up performance management process and regularly monitor PM completion rates, providing updates to HR Manager on the status.

• Facilitating trainings to embrace a performance management culture in the organization on need basis

Objective 3: HR Advisory

• Provide advice and support to managers and staff on human resources related matters.

• Advocate for the best application of HR practices, staffing, development, and organizational planning and design.

• Review policies and procedures and recommend changes as required.

• Participate and/or lead special human resources projects.

• Keep abreast of developments in various areas of human resources.

Objective 4: Monthly payroll processing & Compensation and Benefits

Preparing the payroll based on the updates (PAF) from the bases and verify their accuracy on NOLAN system and HR software in place.

Preparing schedule in excel sheet and forward to HR manager for review before release to finance department for salary processing each month.

Checking the eligibility of the employees for salary advances and leaves

Printing the payslips and filing them

Prepare perdiem schedule for monthly submission of income tax accrued through travel and consolidate with payee for payment processing to Kenya Revenue Authority

Prepare the quarterly tax

returns declarations

Prepare payroll for MOH seconded staff and conduct spot checks for base staff

Ensure enrolling of new employees on the GPA/GLA/Medical

Lead in carrying out regular salary surveys every two years ensure the organization remains competitive or as guided by Birches

Objective 5: Staff development and career support

• Identify and analyse staff development and career support needs and design programs to meet identified needs.

• Prepare monitoring reports on staff development and career support programmes based on performance development plan,

• Assesses training needs in liaison with the HR Manager and respective Line Managers

• Assist in identify training programs and programs for staff at all levels throughout the organization

Objective 6: HR Operations

Input data for new staff on to the staff database-contract dates, statutory information-NSSF, NHIF, ID, Pin, DOB, job titles etc

Maintaining employee files by making sure all personnel files have the necessary documents-contracts, personal information form, performance appraisals, statutory documents, academic certificates, CVs etc

Updating the database to show the following information- end of contracts, terminations, promotions, salary changes, performance based annual increments.

Maintaining the leave/break database for all staff in collaboration with field admins from the fields and staff at Capital level.

Maintaining records on contract expiry dates and flagging contracts that are due to expire 1 month prior to the end of contract.

Maintaining records of timesheets follow up duly signed copies of the timesheets is submitted on time by the field admins at the base to the HR in capital office.

Ensures complete and up-to-date personnel files are maintained for all national hired staff.
Prepares and monitors the details of all staff contracts. Ensures all staff have valid employment contracts.

Follows up all line managers to ensure that monthly timesheets are prepared by staff and submit to HR.

Monitors annual leave, sick leave entitlements for all national staff. Works with all supervisors to ensure that they have a leave plan in place for their teams.

Objective 7: Reporting

• Prepare and interpret workforce data and statistics using the HRIS or other Business Intelligence Enterprise platforms and make recommendations on workforce requirements based on HR analytics.

Objective 8: Other duties

• Support in Organizational Development (Organizational Culture, Organizational Structures, HR systems review)

• Supports \change management, by providing advice on the implementation and monitoring of HR programs, and by advocating for the best application of HR practices.

• Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlement.

• Participate in relevant projects, leading and championing as appropriate ACF’s reputation as a world-class organization and employer of choice.

• Build relationships and form alliances with external counterparts, communities of practice and stakeholders to scan for innovations and opportunities to form partnerships

Required Qualifications

A Degree in Human Resources Management, Business Administration with a Higher/ Diploma in HRM.

Required Skills & Experience

Professional Certification in Human Resource Management;

Hand-on experience in HRIS Software especially payroll

At least five (5) years of experience in a similar role preferably in the International NGO experience

Excellent people management, analytical, problem-solving, negotiation, interpersonal and communication skills;

Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;

Confidentiality, accountability, integrity and ability to handle sensitive situations;

Fluent in both spoken and written English;

Proven competency in the use computer applications;

How to Apply

For more information and job application details, see; Action Against Hunger USA Human Resource Officer Jobs in Kenya

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