Action Against Hunger USA Head of Finance Department Jobs in South Sudan

Action Against Hunger USA Head of Finance Department Jobs in South Sudan

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies.

We strive to create a world free from hunger, for everyone, for good.Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti.

Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.
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Summary of Position:

The Head of Finance Department is responsible for sound and transparent administration of funds by providing accounting and financial management consistent with Action Against Hunger financial management framework and local legislation. She/he will ensure regular oversight, monitoring, and support to the management of the country finance portfolio throughout the lifecycle of all grants, from early discussions with the donor and/or organizational partners, to finance compliance checks, and reporting.

Purpose

The Head of Finance Department will contribute to the definition and implementation of the country strategy by providing overall budgetary and financial management.

The Head of Finance Department will lead on high-quality financial operations and accounting for the country office. He/She is also expected to ensure high quality receivables and cash management for the mission.

Essential job roles

Contribute to the definition of Country strategy

Creating the budgetary framework of the Country Programme.

Make financial and budgetary information available to other departments to facilitate the establishment of the country strategy.

Produce high quality and timely financial and budgetary contributions to "proposals" and reports for funding bodies.

Contributing a financial and budgetary perspective to coordination discussions.

Advising other departments on their financial and budgetary needs

Ensuring that financial and budgetary needs and constraints took into account in the preparation of projects.

Collecting data and writing the financial and budgetary section of proposals and reports to funding bodies and financing plans.

Ensuring that his/her contribution to “proposals” and reports is consistent with the rest of these documents.

Representing the mission to outside bodies on issues of finance and budget and developing a network for the exchange of information and good practice.

Ensure high quality accounting for the Country Programme

Disseminating information about accounting procedures throughout the Country Programmeand ensuring they are observed.

Correctness of accounting and analytical entries

Ensure timely sharing of the monthly accounting bundle.

Verifications of cash stocks and bank accounts according to ACF regulations.

Ensuring that parameters of the accounting software are properly set up.
Ensuring that all accounting, extra-accounting and expatriate data are entered into the accounting software.
Verifying bankbooks and validate bank reconciliations on monthly basis

Supervising the checking of invoices and ensuring that they are archived according to ACF procedures.

Verifying and approving the monthly accounting bundle and ensuring that it is forward to headquarters on time.

Verifying the physical cash count in capital and in the course of visits to bases.

Ensure high quality cash management for the Country Programme

Designing, promulgating and ensuring compliance with cash management procedures across the Country Programme.

Ensure availability and safekeeping of the necessary cash.

Adapting methods for cash transfer in the light of local conditions and security considerations

Monitoring the correspondence between cash forecast and the BFU.

Anticipating treasury risks and resolving difficulties.

Ensure adherence of cash management procedures adapted to local conditions, suggesting alternatives in the light of any changes, authorizing and organizing the transfer of funds to the bases.

Consolidating and approving the treasury forecast of the mission and forward it to Operations Director

for review and validation.

Passing on payments made through Regional Office.

Monitoring contractual payments made by funding bodies and signed off in the field.

Approving the methods of payment of on-going contracts and ensure payment by the due date.

Authorizing the payment of mission expenses according to ACF procedures

Provide financial and budgetary management

Promulgation of and compliance with the financial rules of funding bodies

Establishing the annual budget.
Leadership in budgetary matters at mission level and steering the process of budget forecasting.

Cost analysis and issuing budgetary alerts when necessary

Monitoring financial risks and issuing alerts when necessary

Providing the necessary materials for negotiations with funding bodies and producing documents to funding bodies

Calculating and ratifying project budgets

Preparing and revising the mission's annual budget.

Producing, checking and forwarding budget follow-up (including forecast) to the coordination team and to base Program Managers, raising issues of relevance and alerts, Director Finance and Administration.

Ratifying the circulation and authorization thresh holds of expenditures laid down by Logistics.

Identifying financial risks (exchange rate fluctuations, inflation...), making Heads of Department aware of financial risks in their field, alerting the Director Finance and Administration, providing support in the management of risk.

Production and archiving of financial reports according to the deadlines and formats required by funding bodies.

Supervision of the pre-audit of funding bodies' financial contracts and responding to queries raised by auditors.

Promote and ensure financial collaboration and coordination with Country Programme partners

Participating in the process of selecting partners and validating the financial risk analysis provided by the bases

Defining with partners the modes of financial and budgetary management in the framework of joint projects.

Required Qualifications and Professional Experience

Minimum of Master’s / BSc Degree in Finance and Accounting

At least 8 years’ work experience in senior finance management level,

INGO experience is advantageous

Required Skills & Competencies

Knowledge of key institutional donors, including ECHO, USAID, SIDA, GAC, OCHA and others.

Excellent experience in proposal and report writing, donor rules and regulations, validation procedures, coordination of processes.

Proven ability to work independently under minimal guidance, pressure, and tight deadlines

Communication skills, and a diplomatic, but firm approach to obtain buy in and contributions from a range of staff involved in proposal and report production

Capacity building and facilitations skills

Initiative and ability to able to work independently and propose solutions to diverse problems.

Experience of working within a team and team building.

Experience in living and working in insecure and volatile contexts and in shared accommodation

Proven ability to work in multi-donor short term contract situations and ability to effectively juggle priorities to meet the needs of the Country Office.

Sound experience in finances and management skills and knowing different accounting software’s

High level of integrity, discipline and professionalism; ability to maintain confidentiality of information and processes

Very good in both verbal and written in Amharic and English languages

Very good computer skills including Microsoft Word and Excel.

Highly organized, motivated, capable to learn and develop,

Willing to travel frequently to the field

High commitment to confidentiality

Ability to provide or recommend solutions to problems; show flexibility to assume additional responsibilities

Outstanding interpersonal, communication and presentation skills, including the presence to deal effectively with diverse constituencies including senior management

Commitment to Action Against Hunger’s work and values.

How to Apply

For more information and job application details, see; Action Against Hunger USA Head of Finance Department Jobs in South Sudan

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