Action Against Hunger USA Base Administrator Jobs in Kenya
Action Against Hunger USA Base Administrator Jobs in Kenya
Founded in 1979, Action Against Hunger (AAH) is an international humanitarian organization that delivers programs in over 44 countries. Recognized worldwide as a leader in the fight against hunger, our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts.
From crisis to sustainability, Action Against Hunger tackles the underlying causes of malnutrition and its effects.
By integrating our programs with local and national systems, we further ensure that short-term interventions become long-term solutions.
With head offices in France, the United Kingdom, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger.
Responsibilities
Responsible for finance at base level,
To ensure proper implementation of Action Against Hunger’s financial rules and procedures.
Responsible for the financial authorization of the expenses done in the base in compliance with financial procedures and monthly cash forecast
Record all working advances in the advance book and follow up on their clearance by staff on a timely basis.
To ensure that each cash & bank transaction is justified by an appropriate invoice/receipt, and to ensure the quality of receipts (name, patent no., stamp, description, date, amount, etc.)
Responsible for proper & regular filing of all finance documents at the base.
Where required and in consultation with the Head of Finance, provide inputs to budget proposal design and procurement plan design.
Check availability of funds for all activities and expenses- validate the procurement requests and SPOs
Hold monthly Budget Follow Up (BFU) meetings at base level and communicate feedback to Nairobi Finance office
Ensure that correct budget lines are used for each activity & expenses- link to Procurement Follow Up (PFU) and BFU
To ensure respect of Action against Hunger’s finance procedures and Cash Management Policy at the base level.
Monthly cash and bank reconciliation
Ensure safekeeping of Action Against Hunger funds and assets
Make cash count at least once a week and also at the end of each month (in writing )
Consolidate the base cash forecasts.
Ensure liquidity at base level- sending balances to Nairobi , follow up on transfers to bases
Ensure base expenditures are in line with the approved cash forecast, analyse discrepancy between actual expenditures and cash forecast
Record all transactions in the SAGA cashbook in full respect of internal saga rules. This cashbook & bank book must be updated on a daily basis to be able to verify the physical bank & cash balance at any time.
Ensure that
correct budget lines are used for each activity & expenses- link to PFU and BFU
Responsible for the SAGA monthly closing: check all books and transmit all documents before the 4nd of the following month to Nairobi finance team.
In collaboration with the Head of HR, participate in the recruitment and selection process at the field level to include preparing JD’s, job adverts, receiving and sorting applications, preparing interview materials, interview schedules, contact candidates for interviews and help set up for interviews.
Working closely with the Head of HR, prepare recruitment documentation to include the recruitment matrix and conducting reference checks
Assist in the orientation and induction of new staff at the base. This includes, preparing an induction schedule for new staff, collecting all documents from new employees as per the employee personnel checklist and opening
Employee personnel files for all new employees as well as assisting in conducting comprehensive HR induction at base level.
In consultation with the Head of HR, advise on staffing needs including need for new hire and/or reduction.
Qualifications
BSc degree in Business Administration, Economics, Commerce or related studies
Basic knowledge of and interpretation of the Kenyan labour laws
Skills & Experience
Excellent analytical and writing skills.
Problem Solver.
Compatibility for both independent and team work.
Persuasive and confident communicator, able to deal with senior colleagues throughout the organisation.
Persistence and assertiveness combined with tact and diplomacy
3 -5 years’ experience in busy organisation or Non-profit organisation
Demonstrated flexibility and or adaptability.
Excellent organizational and planning skills
Good writing skills. Good management and representation skills.
Good interpersonal skills
Strong leadership skills
Ability to work in a high-pressured environment
Good knowledge of IT applications including accounting software. Knowledge of SAGA will be an added advantage.
Working experience in international humanitarian organization is desirable
Ability to work in a remote/basic environment with limitations in terms of movement, etc.
How to Apply
Applications, including CV with cover letter and 3 professional references to be sent via email to:hr-recruitment@so-actionagainsthunger.org not later than 18th July 2019 clearly mentioning the position on the subject line. e.g Base Administrator-Mandera.
Only Shorlisted candidates will be contacted for interviews.
Female candidates are encouraged to apply
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