Action Against Hunger Purchaser Jobs in Ethiopia
Action Against Hunger Purchaser Jobs in Ethiopia
General Assignments / Scope of the Role:Under direct supervision of the Logistics Officer, ensure the base’s entire purchases ordered.
The Purchaser’s Role’s, purpose, engagement, and deliveries are:
Purpose (The substantive focus of the job encompassing scope, depth, and difficulty of work both conceptual and applied)
Objective 1: Centralize and process the orders Activities:
Receive the signed and stamped RFQ from the Logistics get the RFQ signed and stamped by the supplier
Distribute RFQ to suppliers receives ice quotations in a sealed envelope.
Receive the validated Supplier Purchase Orders (SPOs) from the logistics officer and submit to suppliers.
Ensure the quality of the purchased items and deliver them to the store.
Deal with the orders following AAH procedures ;
Purchase the articles ordered while respecting AAH’s logistic procedures ;
Manage cash and ensure the accuracy of the bills
Inform the person requesting goods of the progress of the treatment of his order ;
Organize and follow the delivery ;
Develop proper archiving for supplier purchase order (SPO).
Objective 2: Manage the supplier data:
Activities
Up-date the price catalog;
Carry out the quotation orders.
Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)
Objective 3: Follow the payment of suppliers:
Activities
Collect and check the invoices ;
Participate in the payment of the suppliers
Effect payment to suppliers after the goods are inspected and delivered to store.
Settle the cash advances with Administration as per rules
Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)
Objective 4: Reporting
Activities
Do a monthly Order purchase report and follow up for bases.
According to the Kit log V.3 procedures
Supervisory Responsibilities
N/A
Gender Equality Commitments
Foster an environment that supports the es of women and men, and equal access to information.
Provide a work environment where
women and men must be evaluated and promoted based on their skills and performance.
Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sexual orientation, disability, religion. Race, color, ancestry, national origin, age, or marital status.
Value and respect all cultures.
Fiscal Responsibility
N/A
Physical Demands
Any Procurement requests should be raised by using the link software.
Working Conditions, Travel and Environment
The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
Must be able to travel as required for standard domestic business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
Additional Tasks
Ensure gender mainstreaming in the Logistics department
This job description is not intended to be all-inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task
Job Requirements
Required Qualifications and Professional Experience
Degree/Diploma in supply chain management, Management, Accounting, or any related field with two years and four years related experience for Degree and Diploma, respectively.
Required Skills & Competencies
Sense of confidentiality, Computer knowledge (Word and Excel) – Negotiating capacity – Rigour and local language is Mandatory.
How to Apply
If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Purchaser” written in the subject line, and three references, applicants to the following addresses:
Through www.ethiojobs.net
OR
Directly In-Person to Action Against Hunger Addis Ababa office after Washington DC square to Mayor Muriel Bowser Street, Wollega – Gimbi, Gambella, Waghimra – Sekota, Harergue- Harar, Borena – Yabello and Somali Gode offices,
NB
Only shortlisted applicants will be communicated on and the selection process includes technical tests and an interview.
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