Action Against Hunger NGO Logistics Manager Jobs in Kenya
Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children.
We ensure families can access clean water, food, training, and health care. We enable entire communities to be free from hunger. With more than 7,900 staff in 50 countries, our programs reached 14.7 million people in 2017.
Action Against Hunger has led on a number of large-scale emergency operations in the Horn & Eastern Africa since the 1980s, and continues to play a leading role in building the resilience of local communities to multiple shocks through innovative programmes, especially in fragile contexts.
The Horn & Eastern Africa Regional Office supports Action Against Hunger’s operations in the region by providing coherent, efficient and adapted support to the country offices. It also ensures better engagement with regional stakeholders to allow for enhanced exchange of knowledge and expertise with regional and country partners.
Our Regional Office allows us to gain a better understanding and be more responsive to the political, social and economic complexities of the operating environment. It also ensures that decision-making is made closer to the frontlines.
The regional team, based in Nairobi, Kenya, under the leadership of the Regional Director, is composed of technical and operational specialists essential for running humanitarian, resilience and development programmes.
The team leads on adopting new ways of working and leverages opportunities at the regional level to enhance capacity for delivery at the community level in the countries where we operate.
You'll contribute to ending world hunger by...
Providing expertise and guidance, systems, procedures, processes and tools, training and capacity building to the Regional Office, to enable them to make informed decisions on logistics.
Responsibilities
Key activities in your role will include:
Coordinate Procurement for the Nairobi Office
Process the procurement requests as received from Nairobi office team.
Ensures that Action Against Hunger procurement procedures laid out in Kit Log are correctly understood and implemented.
Oversees internal control processes and appropriate use of resources in accordance with internal logistics procedures as well as donor rules.
Monitors the quality of ordered items and services, ensures minimum standards in collaboration with the technical departments; ensures proper sensitization of all teams.
Ensures that archiving for purchase dossiers is done correctly.
Ensures and controls that follow up tools are implemented correctly (PFU, SFU, CFU, Supplier database) updated and shared with the relevant stakeholders.
Ensures compliance with legal requirements in Kenya.
Ensure any stocks kept at the Regional office are well maintained and monitored.
Prepare and share a monthly stock report to all users.
Ensure all Action Against Hunger goods at the Regional office are transported in a safe and secure way.
Equipment Management
Manage the equipment list for the Nairobi office.
Ensure that all users have signed a temporary allocation form for all equipment that they are receiving, and that small asset register is properly used by to track equipment movements.
Perform periodic checks to ensure accuracy of the monthly equipment list.
Facilities Management
Organise for repairs to the office when need arises.
Liaise with HR to ensure the office meets health and safety requirements and that facilities comply with Nairobi City Council laws.
Planning best allocation and utilisation of office space and resources or re-organising current premises.
Ensure the compound is well maintained and neat at all times.
Manage the common resources shared in the compound – generators, security.
Fleet & Transport Management
Organize and plan the vehicle movement and update the board on a daily basis.
Ensure staffs are taken for their meetings and appointments and picked up on time.
Verification of invoices from taxi companies to make sure they are in order and charged correctly.
Ensure Nairobi office vehicle is serviced on time and that records are properly kept.
Logistics, Procurement and Supply Information Management/Internal & External Representation
Participates in
supply related forums.
Represents Action Against Hunger externally on all supply chain related issues and develops his/her network to exchange on best practices and information.
Identifies, adapts and implements best practices in the areas of logistics, procurement and supply management from other INGOs and private sector organizations to improve processes, systems and ways of working at country and/or organizational level.
Requirements
Bachelor of Arts or Bachelor of Science degree in procurement and supply chain management / Certification in Procurement and Supply (CIPS, CPSM etc.)
At least 5 years’ experience managing/coordinating supply chain in field operations required, experience managing country level supply chain from a headquarters level preferred. Experience in two or more country contexts preferred.
Demonstrated experience in supply chain and procurement management.
Demonstrable knowledge of rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US Government (OFDA, USAID, BPRM), EU, ECHO, UN, and other agencies – both on Grants and Contracts.
Demonstrable experience and skill with budget preparation (the logistics portion) and the proven ability to translate technical financial data into informative reports.
Expertise with MS Office.
Genuine interest in and commitment to the humanitarian principles of Action Against Hunger.
Experience working with diverse international teams; ability to communicate well in writing.
Able to work autonomously, with the capacity to juggle multiple projects and pay attention to many small details.
Excellent communication and interpersonal skills.
Demonstrated experience and/or personal commitment to promoting gender equality within the humanitarian and/or development work.
Membership in a professional body related to logistics / Supply chain / Procurement is an added advantage.
You are fluent in written & spoken English.
You have the ability to explain complex concepts in straight-forward language.
Your work style builds confidence with others, and you believe that every problem has a solution. It is the way we approach the problem that makes the difference.
You are able to remain calm under pressure and can easily adapt to changing circumstances
You are ready and willing to integrate into hard working and fun team that believes in doing ordinary things extraordinarily well.
Our Core values
In this position, you are expected to demonstrate Action Against Hunger-USA-USA’s five core competencies
Respect - we work with compassion and dedication, treating everyone the same way we expect them to treat us.
Integrity - we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.
Creativity - we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.
Excellence - we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).
Empowerment - we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.
Application Process.
Interested? Then apply for this position by clicking on the apply button.
All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note.
Closing date for applications: 30th of August 2018 5.00 PM EAT.
For more information and job application details, see; Action Against Hunger NGO Logistics Manager Jobs in Kenya
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