Action Against Hunger Field Coordinator Jobs in South Sudan

Action Against Hunger Field Coordinator Jobs in South Sudan; The Field Coordinator is responsible for coordinating, consolidating, and ensuring smooth implementation of programs and operations’ activities and adherence to logistic, human resource, administration and security procedures. At the Filed Office level, the Field Coordinator represents Action Against Hunger to relevant stakeholders. In our new structure introduced in Mid-2024, the Field Coordinator reports to the Program Director operations/Implementation.

Purpose:


Essential job functions

Objective 1:

* Coordinate Action Against Hunger Country Strategy implementation at field level:

*Field Coordinator is responsible for overseeing the implementation of ACF’s country strategy in their areas. As such s/he is accountable to:

*Participate in the development and update of the country strategy by providing information from the field;

*Ensure implementation of the country strategy at field level in collaboration with the Programme Managers and Technical Specialists

Objective 2:

*Oversee the overall implementation of programs at field level:

*Work with Programme Managers to ensure that work plans are in place and are realistic.

*Work with Programme Managers to forecast spending for activity costs;

*Review spending and implementation on a monthly basis with Programme Managers and present updated spending plans and output trackers to the coordination team during the Programme

Review Meetings.

*With Programme Managers, identify any significant delays and disruptions to programmes and inform the PD.

*Work with Programme Managers to ensure that technical feedback received from Technical Specialists is integrated into programme implementation.

*Based on the Scheme of Delegation, review and confirm purchase requests that are over Programme Managers authorization limit to ensure that they are in line with spending plans.

Objective 3:

*Coordinating proposal development and reporting at field level:

*Field Coordinator is responsible for coordinating and reviewing proposals and reports at a field level before they are sent to the Program Director:

*Field Coordinator should review programme reports prepared by Programme Manager and ensure that they have been technically reviewed by Technical Specialists before sending them to the Program Director;

*Field Coordinator will work with Programme Managers to budget the activity costs and targets for new proposals and ensure that they have been technically reviewed by Technical Specialists before sending them to the Program Director.

Objective 4:

*Oversee the operation of the support functions at a field level:

*Field Coordinator is responsible for overall management of Logistics, Finance and Human Resources within his/her field office:

*Monitor compliance with financial, logistics and HR procedures;

*Review the logistics, financial and HR reports on a monthly basis to ensure they are correct and any issues are addressed.

Objective 5:

* Manage the support costs of field bases:

*Ensuring that support costs are managed in an efficient way and, in collaboration with the Finance Director, ensuring that the appropriate costs are budgeted into grants at the proposal stage;

*In collaboration with the Finance Director, planning cost coverage for all support costs, structural costs and staff, at a field cover and ensuring that the costs can be covered by the available budgets;

*Reviewing spend on support costs on a monthly basis to ensure that forecasting is accurate;

*In coordination with Logistics, develop annual work plans for the bases to ensure that bases are well maintained and meet essential standards in terms of infrastructure and security;

*In coordination with Logistics, develop an asset procurement plan for the bases to ensure that the appropriate communication and IT assets are available and functioning.

Objective 6:

*Manage the team at field level:

*As the most senior member of staff for their field office Field Coordinator should:

*Globally manages training needs at field level;

*Facilitate and promote the smooth flow of information between field offices and head office;

*Ensure that appropriate technical support is provided to the field office by Technical Specialists and Logistics, HR and Finance;

*Encourage compliance with the ACF Charter and the fight against fraud, corruption and abuse of power and alert the Program Director in the event of fraud, corruption or abuse of power.

Objective 7:

Manage security at field level:

*Follow the evolution of security in the area through networking, data collection and analysis of information.

*In collaboration with the Access and Security Manager and the Program Director, under the guidance of the Country Director, make decisions at field level for the movement of teams based on security information.

*Update the Access and Security Manager and Program Director in case of significant changes of the security context;

*Report critical incidents to the Access and Security Manager and/or Program Director immediately and ensure that incident reports are provided within 24 hours.

*Support the Access and Security Manager and Program Director, under the guidance of the Country Director, in revising the Security Plan for the field on a 3 monthly basis, ensuring that it is relevant and up to date;

*Support the Access and Security Manager and Program Director in revising the Evacuation and Hibernation Plan for the field on a 3 monthly basis, ensuring that it is relevant and up to date;

*Ensure that all staff in the field base are aware of the Security and Evacuation and Hibernation Plans and those assets are in place to ensure they can be implemented.

Objective 8:

*Represent ACF at a field level:

*Liaise with UN, NGOs and local authorities at a state level to ensure the coordination of activities;

*Ensure that ACF is appropriately represented at sectorial meetings with the region;

*Coordinate strategic partnerships at a field level.

Objective 9:

*Support provide leadership on Proposal development, Documentation and Reporting activities:

*Support the programs team with development of concept notes and new proposals to obtain sustained funding and produce technical and necessary parts of proposals in accordance with donor guidelines and deadlines and high quality technical and donor reporting across all program activities;

*Support conduct capacity analysis and provide continuous technical and organizational support and capacity building to PMs, Project Assistants and Community Volunteers;

*Support develop strategic positioning of our sectorial departments in close consultation with the Program Director, Technical Specialists and other functions

*Assist to draw from the strategic plan, FSL & Resilience Strategic document, other mission documents and broader analysis to identify new geographical areas of interest and or confirm existing areas


Required Qualifications and Professional Experience

*A master’s degree in social /development/Humanitarian studies or any other related field are a must have

Required Skills, Competencies & Attributes

Minimum of 5 years’ INGO experience in a management role, preferably as a Field Coordinator or Head of Base

Previous experience in security management.

Experience working in hardship locations/terrains

Good budgeting and grant management skills

Good anticipation, planning skills, especially in changing work contexts.

Experience communicating in different cultural work environments

Good communicator: verbal and written

Highly organized, detail oriented and able to work under pressure.

Previous security management experience

Previous experience in logistics procedures

Candidates must have a strong understanding & experience of Humanitarian Principles

Previous experience with Action Against Hunger is an added advantage

Experience in running nutrition programmes in an emergency context

Experience working in insecurity environments


How to Apply

For more information and job application details, see; Action Against Hunger Field Coordinator Jobs in South Sudan

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