Action Against Hunger Deputy Field coordinator Jobs in Ethiopia
Action Against Hunger Deputy Field coordinator Jobs in Ethiopia
Job DescriptionAs a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Contre la Faim is represented in France, United Kingdom, Spain, Canada, USA and India.
Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH) and Mental Health and Care Practices (MHCP).
Currently we are looking for the following professional:
Deputy Field coordinator
Work Base: Gambella (Pugnido Camp)
Availability: As Soon As Possible
General Assignment:
Manage the office in Pugnido in order to maximise ACTION AGAINST HUNGER impact and address of the needs within Pugnido camp
Responsibility
Overall management of the support and support the impelementation of program activities of Pugnido camp as delegated by the field Coordinator or in the absence of the Field Coordinator
Project Support
Support PMs in Human resource and general management issues, budget follow-up and forecast, partner relations, external and internal communication.
Coordinate closely with the Gambella finance, HR and logistics managers ensuring good lines of communication between supports and program departments;
Ensure the synergy between program and Support services at Pugnido level
Support the PMs to ensure that sound budget management practices are followed and all reporting practices are in line with donor requirements; review practices on a regular basis;
Make sure there is a regular coordination meeting in order to guarantee the good coordination between support and program departments
Participate on new staff induction
Support department’s supervision:
Insure support structure that will provide standard service enabling program department to achieve programmatic goals for the Intervention
Ensure logistics, Human Resources and administrative reports from Base Logistician and Base Administrator from Pugnido are sent on time;
Supervise implementation of logistics and administrative procedures for Pugnido.
Ensure the accounts are closed on time and sent to Gambella finance: check the account books and invoices, and transmit them to the Gambella finance according to schedule;
Compile monthly forecast from all departments and submit to Gambella;
Supervise cash request forms are sent on time to Gambella;
Participate in the recruitment of new staffs for the support structure and their induction. Perform annual evaluation for staffs under direct line management. Make sure an annual training plan is followed up;
Anticipate and assess the human resources needs of support functions under the base and participate in workforce planning;
Make sure the management of employees’ benefits, and payroll as well as the maintenance and protection of employee records at the Base is properly managed
In collaboration with the Gambella HR Officer ensure that ACTION AGAINST HUNGER ’s Internal Regulation, Convention on social Benefits and working conditions and other policies are properly implemented and adhered to at all times;
Make sure all projects are following the Supply Plan before proceeding with purchases and orders.
Participate in the overall management of the security of the Gambella Base and support of the Field Coordinator. Replace the field coordinator in his/her absence
Take the lead and direct action for security management/ incident management in Pugnido in case of breakdown of chain of command.
Be the focal point for security management in Pugnido, supervising the Base Logistician in Pugnido;
Directly manage security incidents and reporting in Pugnido under the supervision of Field Coordinator
Participate in the continuous strategic analysis of the security/safety and humanitarian context in Gambella
Advise the field coordinator in strategic programming with regards to impact of security on program activities;
Analyze
the Base humanitarian context using all available sources in collaboration with Program Departments and contribute to timely alerting on humanitarian emergencies;
Contribute to the humanitarian context section of the mission Sitrep for Pugnido/Gambella Base;
Participate in the analyses the Base security context using all available sources;
Alert the field coordinator pro-actively on imminent risks and threats and suggest plan of action/ impact on operations in Pugnido;
Maintain and develop networks and sources for security context analysis;
Participate in the preparation weekly Pugnido security situation reports (meteo) compiling the base input from Base Logistician;
Participate in meetings related to security at field level and at Base level, the latter in rotation with the country management team in Addis;
Participates in the updates of the local security plan
Representation of ACTION AGAINST HUNGER and liaison with Regional authorities in Pugnido, UN, NGOs at field and regional level as delegated by the field coordinator
Participate in humanitarian coordination meetings at Pugnido level and Gambella level as delegated by the field coordinator
Participate in the negotiations and represent ACTION AGAINST HUNGER with the following authorities BOFED, DPPB, ENCU, RWB, RHB especially for project agreement, extension, etc. at Pugnido level;
Collaborate with the Field Coordinator, PM and Liaison Advisor in Addis in order to ensure timely production and submission of reports to local authorities at field level;
Monitor and supervise the general management of partnership relations; ensure smooth and fruitful communication with partners and all relevant actors; ensure support and assistance is available to partners in line with needs and requests.
Participate in coordination meetings with partners at Level level and Gambella level as delegated by the field coordinator , ensuring collaboration and maintenance of good working relationships.
Team Management as delegated by the field coordinator
Directly line manage Base Logistician, Base Administrator and Base HR in Pugnido;
Ensure positive team spirit and intervene/ mediate in case of disputes;
Ensure regular and timely appraisals;
Ensure proper break planning and gap coverage for expatriates.
Reporting and communication as delegated by the field coordinator Chair, review and validate the weekly base coordination meeting report and send it to Gambella in a timely manner;
Provide regular updates and reports to the Field Coordinator;
Ensure good internal communication practices are in place (team meetings, reporting procedures…);
Consolidate and forward Biweekly situation reports from Pugnido base to Field coordinator following the set delivery schedule
Job Requirements
Diploma / Level of studies:
Bachelor’s degree in humanitarian related fields and five years of experience in managing operations and programs. Experience in international NGO’s and emergency programs is advantageous.
Required skills:
Computer literate in Word, Excel and Outlook and Microsoft office package, written and spoken English and Amharic , good relation and diplomatic qualities, analytical capacity, capacity to organize work and supervise a team , experience in problems linked with emergency response, willingness to communicate with people, good team spirit, willingness to work and live in a difficult operating environment.
How to Apply
If you are interested, please send your application composed of none returnable CV, Covering Letter with “Deputy Field coordinator " written in the subject line, and three references,
Send your applications Directly In Person to Action Against Hunger Gambella office or apply online
Deadline: Thursday, 10th January, 2018 before 5:00pm
NB: Only short listed applicants will be communicated on and selection process includes technical test and an interview.
“Women are Highly Encouraged to Apply”
For more information and job application details, see; Action Against Hunger Deputy Field coordinator Jobs in Ethiopia
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