Action Against Hunger Base Logistics Officer Jobs in Uganda

Action Against Hunger Base Logistics Officer Jobs in Uganda

Description

The Base logistician has responsibility of co-ordination and support of logistics activities within the base of operation. He/she is responsible for effectively managing logistics staff, vehicles, procurement, assets, stocks and jointly monitor security with the Program Manager/ Field Coordinator for Action Against Hunger with a view to ensuring smooth service to the field office.

Key Duties & Responsibilities

Logistics Management:

Ensure strict compliance to Action Against Hunger’s kit log and its implementation in base operations for proper audit filing and control
Management of all logistics support, following Action Against Hunger procedures and policies for the management of the supply chain, vehicle fleets, assets and stocks through the technical guidance of the Logistics Coordinator

Liaise closely with the Logistics Unit in Kampala, and in general to support the Logistic coordinator technical initiatives around internal logistics practices

Liaise with the local government and other agencies on issues of common interest if deemed necessary by Program Manager

Work in close collaboration with other members of Action Against Hunger teams in other bases/regions; sharing information on policies and procedures with proposed implementation strategies, providing logistics overviews on costs, materials, goods, services and supplies

Ensure that minimum infrastructure requirement as per the kit log (energy, network, internet) is assessed (energy safety), in place or planned to be setup using the kit log tools.

Procurement:

Centralize the programme supply chain by setting up effective order management systems at base level for all local and national orders with support from capital office

Through guidance and support from capital office and Program Manager/ Field Coordinator, ensure local and national procurement practices are compliant with donor regulations practices

Organise the procurement of items based on authorised PRs as requested by the budget holder and ensure correct Action Against Hunger procedures are followed in procurement chain cycle

Update price catalogue with new purchase prices at least every three months

Setup local framework agreements for recurrent procurement if not covered by Kampala Supply team.

Ensure quality of goods and services procured by taking a proactive role in discussing the technical specifications on the PR, organising visits to suppliers with programs.

Fleet:

Ensure management of vehicle fleet is in line with Action Against Hunger standards (kit log), and ensure appropriate allocation and safe, economical use of vehicles throughout programmes and ensure servicing and maintenance schedules are adhered to.

To assist the drivers and mechanics with the following duties

Manage the use of vehicles and communication equipment

Supervise vehicle plans and allocation in

order to optimally serve the needs of programmes

Update and supervise vehicle (car and motorcycle) maintenance planning

Monitor fuel consumption of Action Against Hunger vehicles

Ensure Action Against Hunger safety regulations are adhered to by both drivers and passengers at all times

Ensure that all Action Against Hunger vehicles are fully kitted out with first aid box, toolbox, fire extinguisher, valid vehicle documents and insurance, vehicle folder, rescue kits, jack, spare tires etc.

Storage:

Ensure stock management and administration systems are implemented for all the programmes.

All the documentation are in place as per the kit log requirement and updated in real time

No dead stock or end of project remaining stock.

Equipment:

Ensure a centralized base assets register is maintained by sharing all the information to the log co, with all programme assets tagged with asset numbers and ID cards for ease of tracking

Ensure an inventory list is placed in each room and updated every three month

Ensure the equipment files and particularly the allocation and ID files are signed by all users

Security:

Monitor security information and networks and ensure that security information is disseminated appropriately and effectively through the HOR

Support security focal points to function effectively

Participate actively in internal and external security meetings

Supervisory Responsibilities

The position line manages Drivers in the Base

Requirements

Bachelor’s degree in Logistics and/or business administration with at least 4-5 years of experience.

Previous experience working with NGO or UN agencies

Proven knowledge and experience of logistics core competencies

Competence in all components of Logistics (fleet management, transport, warehousing, etc.)

Experience of working in humanitarian relief/development sector in the field, in a logistics or other related program support role.

Strong communications skills, with excellent verbal and written English. Fluent in local dialects is a requirement.

Excellent working knowledge of Computer-Ms WORD/ Excel Computer skills is a MUST.

Willing to work occasional evenings and weekends and to carry out field visits at short notice if required.

How to Apply

For more information and job application details, see; Action Against Hunger Base Logistics Officer Jobs in Uganda

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