Action Africa Help International Admin Intern Jobs in Nairobi

Action Africa Help International (AAH-I) is an African-led, regional organisation, working in Kenya, Somalia, South Sudan, Uganda, Ethiopia and Zambia.

It brings over 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people, host communities and communities in urban slums.

AAH-I is looking for a committed individual for a three month internship to support in day to day Admin support tasks. He/she will report to the Administration Officer.

Duties & Responsibilities

Answer general phone inquiries using a professional and courteous manner.

Sort incoming mail and courier deliveries for distribution.

Prepare and send outgoing mail, and courier parcels.

Forward incoming general e-mails and calls to the appropriate staff member.

Purchase, receive and store the office supplies ensuring that basic supplies are always available.

Code and file material according to the established procedures.

Update and ensure the accuracy of the organization's databases.

Back-up electronic files using proper procedures.

Provide secretarial and administrative support to management and other staff.

Make travel, meeting and other arrangements for staff.

Coordinate the maintenance of office equipment.

Prepare accurate bank reconciliations and deposits.

Administer petty cash according to established procedures.

Assist with financial reports as

required.

Minimum Personal Specifications

Holder of a degree or Diploma in Business Management.

Secretarial qualifications an added advantage.

Two years' office administration experience including a busy reception desk

Knowledge of basic MS Office (email, spread-sheets, word, databases, job-related
software, etc)

Additional Skills & Competences

Good communication skills (written and spoken);

Team-work and participation.

Good interpersonal skills.

Highly organized.

Ability to work with minimum supervision;

Degree of accuracy and attention to detail.

Application Instructions

Interested candidates should email application letters and CVs (with 2 referees) addressed
to recruitke@actionafricahelp.org to be received by 31st July 2018. The email Subject Line must show the job title of the position applied for. AAH-I is an equal-opportunity employer.

Only shortlisted candidates will be contacted.

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