ACTED Project Manager_Dollo Ado Jobs in Ethiopia
ACTED Project Manager_Dollo Ado Jobs in Ethiopia
Position ProfileThe Project Manager, under operational guidance of the Area Coordinator, is responsible for ensuring the overall success of ACTED’s project within the time and resources allocated.
The Project Manager oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries.
Duties and Responsibilities
To ensure the overall success of the project, and seeing that deliverables arrive on time, on scope, on budget, within acceptable quality levels, and in line with donor requirements and based on beneficiary needs.
Specific responsibilities include
Project Planning
Develop overall project implementation strategy (incl. the transition/phase out strategy), systems, approaches, tools, and materials;
Identify and plan technical skills and requirements to implement the project as per relevant standards;
Develop the Work Breakdown Structure (WBS) to organize the various project deliverables and the work required to complete them into smaller and more manageable parts (work package);
Create the work schedule by sequencing the work packages and related tasks;
Prepare the work plan, which brings together the WBS and the schedule, to serve as a comprehensive and detailed model map for the successful implementation of the project;
Organize, plan and lead project kick-off and end of project transition planning meetings, and follow-up on the project-related action points originating from these meetings.
Documenting and Compliance
Ensure project records and documents, in particular documents that proof completion of activities (beneficiary list, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures;
Maintain a beneficiary master database containing all beneficiary registration and baseline information as well as the activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.
Beneficiary Engagement and Accountability
Ensure project staff adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
Oversee the appropriate, achievable and acceptable selection of project beneficiaries;
Develop a communication strategy with communities so that factual, objective and actionable information is provided to project stakeholders;
Ensure project stakeholders are empowered to participate throughout the project cycle;.
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External Coordination and Stakeholder Engagement
Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design (liaising with the PD unit) and implementation;
Coordinate and collaborate with others by cultivating good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;
Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others;
Refer unmet needs to other relevant actors;
Share externally learning and innovation with communities and other stakeholders.
Finance
Participate in the
review of the BFU, and forecast initial and regular costs and cross-check expenditures for projects activities;
Forecast monthly cash requirements of the project and submit to AC;
Participate in new budget development processes through the provision of expert programmatic advice related to contextual knowledge.
Quality Control
Participate in AMEU planning processes and actively support the delivery of AMEU activities in line with the project AME framework and AME Manual;
Plan and organize internal qualitative assurance checks by the project team;
Assess the activities undertaken and ensure efficient use of resources;
Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities;
Discuss, plan and deliver appropriate corrective actions, including based on AME findings and recommendations;
Collect and apply appropriate lessons learnt and best practices to current projects, and ensure these lessons learnt are pro-actively shared with supervisor, the AMEU and other team members to apply them in future project development processes.
Other
Offer technical support and inputs to other projects in similar sectors (e.g. BOQ design);
Any other tasks as assigned by the Line Manager
Protection Mainstreaming
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors).
Qualifications/Skills Required
Completion of university degree in public administration, civil engineering, humanities, social studies, architecture, urban planning or engineering
Minimum 3 – 4 years of experience in international and/or local NGO; ideally involved in the direct implementation of field level humanitarian assistance to refugees or IDPs or WASH interventions for rural and urban communities.
Experience working in a camp setting and WASH sector.
Preferable Previous work with camp management or S/NFIs agency or WASH.
Experience in shelter/NFIs/WASH programs community services, women empowerment, youth activities, protection, distribution or registration.
Experience in working with national partners, local/government authorities, and UN organizations.
Self-motivated with a willingness to take initiative and solve complex problems. Capability to negotiate with and influence others
Proficiency in English language, both written and spoken.
Goal oriented with a high level of energy, enthusiasm, and dedication to the vision and goals of the organization.
Excellent verbal and written communication skills
Ability to prepare and write official reports.
High degree of responsibility and ownership of work
Proficiency in Microsoft Office (Excel and Word).
How to Apply
Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 05th September 2020 with the subject line “PROJECT MANAGER_DOLLO ADOW”
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note that only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind.
Further, ACTED has not retained any agent in connection with recruitments.
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