ACTED Project Manager Jobs in Ethiopia
ACTED Project Manager Jobs in Ethiopia
Position ProfileThe Project Manager, under operational guidance of the Area Coordinator, is responsible for ensuring the overall success of ACTED’s project within the time and resources allocated.
The Project Manager oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries.
The Project Manager supervises the project staff in day to day management of all aspects of the project and liaises with relevant internal departments and external partners and project stakeholders.
Duties and Responsibilities
To ensure the overall success of the project, and seeing that deliverables arrive on time, on scope, on budget, within acceptable quality levels, and in line with donor requirements and based on beneficiary needs.
Specific responsibilities include:
Project Planning
Develop overall project implementation strategy (incl. the transition/phase out strategy), systems, approaches, tools, and materials;
Identify and plan technical skills and requirements to implement the project as per relevant standards;
Develop the Work Breakdown Structure (WBS) to organize the various project deliverables and the work required to complete them into smaller and more manageable parts (work package);
Create the work schedule by sequencing the work packages and related tasks;
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Prepare the work plan, which brings together the WBS and the schedule, to serve as a comprehensive and detailed model map for the successful implementation of the project;
Organize, plan and lead project kick-off and end of project transition planning meetings, and follow-up on the project-related action points originating from these meetings.
Project Implementation Follow-up
Control the work plan, monitor the implementation status of the project and update the project progress on a daily basis;
Document implementation progress and challenges by regularly updating the Project Management Framework (PMF) and sharing it with country coordination;
Ensure that relevant technical quality and standards are considered and respected during project implementation;
Operate following the “do no harm principles” in order to ensure projects are safe for communities;
Anticipate and mitigate risks and issues, and trouble-shoot any unforeseen challenges during the project implementation;
Coordinate and manage changes in project implementation, in particular identifying change needs to occur, reviewing proposed changed, analyzing the impact they have on the project plan, approving/denying requested changes and controlling and updating the scope, cost, budget, schedule, and quality requirements based upon approved changes and in coordination with the Project Development Unit and the Finance Department;
Provide regular and timely updates on progress and challenges to supervisors and other team members.
Documenting and Compliance
Ensure project records and documents, in particular documents that proof completion of activities (beneficiary list, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures;
Maintain a beneficiary master database containing all beneficiary registration and baseline information as well as the activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.
Beneficiary Engagement and Accountability
Ensure project staff adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
Oversee the appropriate, achievable and acceptable selection of project beneficiaries;
Partner Management
Clarify roles/responsibilities as well as expectations, notably in terms of processes to be followed as well as budget, from the start of the partnership in order to avoid issues at a later stage.
Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;
Refer partners to relevant ACTED
staff to support and/or train them in FLATS procedures where relevant;
Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner.
Security
Regularly conduct a context analysis in the project implementation area by identifying and following micro signals (e.g. security indicators, socio-economic indicators) and support the Area Coordinator and the Security Department in preparing the monthly update of SEC-02GZ;
Ensure project stakeholders have a good image of ACTED thus increasing the acceptance of ACTED’s presence and activities in the project implementation area;
Manage the movement of the project implementation team and ensure that the movement SOPs are strictly respected by the team members;
When necessary, negotiate access with local stakeholders.
Human Resource
Define the structure of the project team and develop project organizational chart within the limitations of the budget;
Develop and/or adjust ToRs outlining staff roles and responsibilities in line with ACTED standards;
Submit recruitment plan for the project to HR Department;
Participate in the recruitment of technical project staff;
Ensure that project staff understand and are able to perform their roles and responsibilities;
Follow-up the work plans and day-to-day activities of the project staff;
Ensure a positive working environment and good team dynamics;
Grant Management
In close collaboration with the Project Development Unit, manage contractual obligations and ensure the adherence to donor procedures;
Report regularly on project activities, challenges and indicators through monthly submissions of the PMF and PM report;
Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided;
Organize, plan and lead the project close-out meeting and follow-up on the project-related action points originating from this meeting
Participate in communication activities through the regular collection of pictures and stories related to project activities;
Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge;
Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication, in coordination with the Project Development Unit.
Other
Offer technical support and inputs to other projects in similar sectors (e.g. BOQ design);
Any other tasks as assigned by the Line Manager
Job Requirements
Qualifications/Skills Required:
Completion of university degree in public administration, civil engineering, humanities, social studies, architecture, urban planning or engineering
Minimum 3 – 6 years of experience in international and/or local NGO; ideally involved in the direct implementation of field level humanitarian assistance to refugees or IDPs or WASH interventions for rural and urban communities.
Experience working in a camp setting and CCCM sector.
Preferable Previous work with camp management or S/NFIs agency or WASH.
Experience in shelter/NFIs/WASH programs community services, women empowerment, youth activities, protection, distribution or registration.
Experience in working with national partners, local/government authorities, and UN organizations.
Self-motivated with a willingness to take initiative and solve complex problems.
Capability to negotiate with and influence others
Proficiency in English language, both written and spoken.
Goal oriented with a high level of energy, enthusiasm, and dedication to the vision and goals of the organization.
Excellent verbal and written communication skills
Ability to prepare and write official reports.
High degree of responsibility and ownership of work
Proficiency in Microsoft Office (Excel and Word).
How to Apply
Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 03rd January 2021 with the subject line “CCCM Project Manager - Ethiopia”
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