ACTED Nigeria : Country Finance Officer – Niamey Jobs in Nigeria

ACTED Nigeria : Country Finance Officer – Niamey Jobs in Nigeria

ACTED Nigeria
Present in Nigeria since 2017, ACTED teams are supporting displaced and conflict-affected populations in the North-East of the country, around Maiduguri, with a coordination office based in Abuja. The NGO provides emergency assistance to the most vulnerable populations through a variety of activities, such as building emergency shelters, distributing non-food items, assisting in the management of camps for displaced persons or providing logistical support as well as information management services to the humanitarian community.

You will be in charge of
1. Accounting and treasury Management

Accounting management – supervise the accounting cycle for the mission :

Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;
Verify and coordinate the monthly compilation accounts from each area;
Supervise cash and bank balance checking process when closing the monthly accounts;
Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;

Treasury management – ensure a controlled and smooth cash management :

Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;
Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;
Supervise the management of safes and cash: available amount, balance checks, security instructions;
Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;

2. Commitment of expenditures, budget control, & Financial Management

Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:

Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
Validate partner’s accounting and documentation accuracy and compliance before payement.
Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner :

Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation process;
Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings;
Analyse and report monthly running costs, fleet and communication of each area (A6.01-04)
Prevent and report any financial and operational loss (A6.01 ACT follow-up);
Team leadership & other tasks

Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;
Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;

Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level;

Experience / Training
Master’s degree minimum in Finance or related area;
1+ year of solid experience in financial management and monitoring systems, preferably of large development
programs, possibly complemented by academic expertise;
Excellent financial and analytical skills;
Excellent communication and drafting skills for effective reporting on programme financial performance;
Ability to manage a financial/monitoring team and demonstrate leadership;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior knowledge of the region an asset;
Fluency in English required – ability to communicate in local languages an asset;
Ability to operate Microsoft Word, Excel and Project Management software

How to apply

Please send your application including cover letter, CV to

jobs@acted.org under Ref: CFO/NIA


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