ACTED Logistics Officer Jobs in Ethiopia
ACTED Logistics Officer Jobs in Ethiopia
Background on ACTEDACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide.
ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.
Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Logistics Officer Position in Addis Ababa, Ethiopia.
Duties and Responsibilities
For all aspects related to Inventory, Communications, purchase to be done in the field, the position should report to the Area Coordinator directly while functionally to the Country Logistics Manager.
Specific responsibilities include:
Procurement Planning and Supply chain management
Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the area coordinator supervision;
Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in
ACTED logistics manual (tender documents, contracts, quotations, etc.);
Review & strengthen the Monthly Procurement follow-up, under the area coordinator supervision, with logistics & program teams.
Stock Management
Support the periodic inventories, and clear stock discrepancies in a documented manner;
Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
Review & strengthen the Monthly Stock inventory report, under the area coordinator supervision, with logistics & program teams.
Fleet and Fuel Management
Support fleet reviews, & fleet prospects under the area coordinator supervision (market surveys, fleet analysis, etc.)
Support the implementation of user friendly tools for movements & maintenance planning;
Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).
Support logistics Documentation
Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
Review past documentation in coordination & field offices when needed;
Ensure the regular documentation flow from field offices to the coordination office;
Asset Management
Support assets review, and physical inventories;
Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).
Communications & IT management
Support communication & IT reviews under the CLM supervision;
Review & strengthen the Monthly communication costs follow-up; investigate & support solving major over-costs;
Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
Support the monthly data back-up (server, emails, etc.) as per replication standards;
Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)
Logistics TITANIC
Cross-check the overall consistency of all logistics TITANIC reports;
Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.
Protection Mainstreaming
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors).
Job Requirements
Qualifications/Skills Required
Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
At least 5 years’ relevant experience in procurement and logistics management in INGOs.
High level of integrity, commitment and professional responsibility
Excellent communication, organization and presentation skills.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Ability to work independently and creatively about the land and capital
Ability to translate between Amharic and English
Knowledge of local language and/or regional experience an asset
Fluent in oral and written English
How to Apply
Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 27th December 2020 with the subject line “LOGISTICS OFFICER”
Please note
Only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further,
ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct.
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