ACTED Logistics Assistant; Dollow Jobs in Ethiopia
ACTED Logistics Assistant; Dollow Jobs in Ethiopia
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide.
ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.
Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Logistics Assistant Position in Dollow, Ethiopia.
Duties and Responsibilities
Under the overall guidance and supervision of the Logistics Officer & Finance Officer, the Logistics Assistant ensures that s/he performs transparent and efficient FLAT activities for ACTED programmes in Dolo, Liben zone.
Specific responsibilities include
Stock/Warehouse Management
Ensure all commodities and goods are well organized in the stock by project/program
Ensure all commodities and goods have stock crds and registered in “Stock Situation Report”;
Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;
To follow with Finance on weekly basis contract follow up (CFU) to ensure all procurement contracts under scenario (C, D and E) is registered and recorded
Collecting quotations from potential supplier
Updating the status of the orders with the Order Follow Up (OFU)
Delivery Follow up
To ensure all procurement has been followed by delivery follow up (waybills, reception vouchers and packing list).
To follow with field to send the signed waybill, reception vouchers and packing list after delivery IMMEDIATELY.
To attach and file each delivery forms (waybill, reception voucher and packing list) with each relevant purchase documents in designated folder.
To ensure the received quantity in the waybill(s) corresponds with the purchase documents and Order Form (OF)
Filing
Logistic Folders
To create and update regularly the procurement folders for each ongoing programs based on purchase scenarios (e.g. 1 folder for all Scenario A and B and one folder for all Scenario C, D and E)
To create and or update the Order form follow up folders (open order form to be placed in this folder)
To update the procurement folders regularly and ensure that all procurement documents are collected with high attention on transparency and ACTED Finance, Logistics, Admin, Transparency (FLAT) guidelines
Support in Fleet management
Make separate binders for each vehicle and then file all necessary documents (i.e. copy of rental car contract, copy of fuel slips, with all bills and documents, car monthly log book, fuel consumption follows up, accident form with attached documents etc.
Create a binder for all vehicle fuel consumption report;
Supervise the fuel consumption of each car and report directly to
Provide the monthly report to Capital logistic and file copy of fuel consumption report in “Transport follow up” binder.
Support in Asset management
Make sure assets are managed appropriate
Keep asset register updated
Communicate timely asset needs
Perform other tasks as requested by ACTED
Management
Additional Tasks for Finance, Admin & Security
Support Management of Acted Flats Process:
Review financial documents from field exercises prior to submission to finance and Logistics.
Assist in timely submission of the ACTED programme cash forecasts so as to enable availability of funds from the finance department in the absence of the Finance Officer.
Support to ensuring the timely submission of administrative paperwork such as attendance sheets and leave requests for ACTED staff through the appropriate channels.
Support in collecting and compiling all the HR documents such as leave request, timesheets, log books, ensuring they are filed both in hard and soft copy, and shared with ACTED HR in Hargeisa/Nairobi.
Liaise with other bases to support with HR documentation and processes.
Support for Field Operations
The Assistant will, when needed, deploy to field operating locations to support ACTED activities. This will include, but not be limited to:
Support in-field procurement
Transport of cash, payment of wages for casual labourers if required
Supporting in other FLAT processes
Qualifications/Skills Required
Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
At least 3 years’ relevant experience in procurement and logistics management in INGOs.
High level of integrity, commitment and professional responsibility
Excellent communication, organization and presentation skills.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Ability to work independently and creatively about the land and capital
Ability to translate between local languages and English
Knowledge of local language and/or regional experience an asset
Fluent in oral and written English
How to Apply
Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 20th August 2020 with the subject line “LOGISTICS ASSISTANT”
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note that only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct.
ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts.
Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.
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