ACTED Job Opportunities in Kenya

3. Acted Logistics Officer Jobs in Nairobi, Kenya

Position profile

Under the overall guidance and supervision of the Logistics Manager, the Capital Logistics Officer ensures that s/he performs transparent and efficient logistics activities for ACTED programmes in Kenya and Somalia.

Specific Duties and responsibilities

Management of the Capital level Procurement & field procurement

In accordance to ACTED’s procurement procedures, be responsible for the procurement process of all items or services purchased on the Capital level upto the level (Scenario) agreed with the Logistics Manager

Receiving orders from the various departments, signing them and updating in the order follow up.

Responsible for signing all procurement memo for Capital level procurement;

Responsible to setting up the correct procurement procedure for each purchase;

Contact requesters to ensure correct specifications of each items ordered, in order to avoid non-matching procurement;

Ensure procurement of goods and services is always done following the value for money principle;

Accountable for Compliance with respects to all capital procurements;

Establish the monthly purchase forecast, gathering all purchase that will be done on capital level, and send it to the Country logistics Manger.

Accountable for the reception of all items delivered or in transit to the Capital office;

Accountable for quantity and quality check of all goods received on the Capital level;

Ensure the information flow between the different Stakeholders in the supply chain;

Stock management and procurement follow-up tools update

Develop, update and supervise the Order follow-up;

Develop, update and supervise the supplier data base;

Develop and update the price data base;

Supervise the IN and OUT processes

Supervise the filing of all processed documents, according to FLAT procedures;

Responsible for compliance with the stock management procedures;

Office/infrastructure management

Responsible for the Nairobi base various works

Accountable for office/guesthouse bills payment i.e. electricity, water bills and internet for guest house/office

Accountable for setting up and receiving requests for house/office maintenance and assure the effective treatment;

Supervision of staff

Direct supervisor of the Logistics Assistants, House keepers and gardener

Assure that security and safety rules are respected by the staff under his direct supervision;

Replace the missing staff and predict supplementary staff needs according to HR procedures;

Assure evaluation and contribute to the development of competencies of the staff under his direct supervision;

Validate leaves and breaks of staff under his direct supervision;

Assure the daily management of his team;

Participate in the recruitment of the positions under him;

Reporting

Send every Friday the updated Order follow-up to the Heads of Departments and the Program Managers;

Compile and analyse the Logistics reports and send them to the Logistics Manager on 5th of each month.

Writing of the Log Team meeting minutes

Logistics Document Filling

Reception of purchase files and control of the conformity to ACTED procurement procedures. Report any missing to the Logistics Manager

Physical filing of the procurement documents in the adequate place.

Scan every purchase files and save it on the server

Organize the archive room and insure security/cleanness of it;

Required Profile

Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.

At least 4 years relevant experience in procurement and logistics management in INGOs.

Computer literate and with excellent IT Knowledge.

Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

Strong people management and leadership skills;

Excellent communication skills.

Strong analytical and conceptual skills.

Experience in providing inputs to proposals and donor reports in procurement and logistics.

Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.

Ability to work under pressure,deal constructively with stress and working long hours.

Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

Being conversant in Somali language will be considered an advantage.

Application Procedure

Qualified persons with

the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 27th March 2017

Please note that only the shortlisted candidates will be contacted.

4. ACTED Appraisal Monitoring and Evaluation (AME) Officer Jobs in Kenya

Position Profile

This position will require the individual to support in the effective implementation of all appraisal, monitoring and evaluation work for ACTED Kenya mission.

Duties and Responsibilities

1. Development of AME project monitoring and evaluation plans, data collection tools and methodologies

Assist in the design of AME methodologies, terms of reference (TORs) and data collection tools to monitoring progress and outcomes of ACTEDs projects (including for baseline surveys, needs assessments, monitoring and project evaluations);

Ensure that monitoring and evaluation activities are in-line with expected project goals, objectives and measure the defined indicators;

Collaborate with Field Coordination and Programme Development Department to design logical frameworks and indicator collection plans;

2. Facilitate the collection of accurate, reliable and useful data for project implementation and development

Plan and conduct field-level data collection, at different stages of the project to support project cycle management;

Provide field supervision and plan logistical arrangements for conducting AMEU activities;

Communicate regularly to the AMEU Manager and Capital AMEU Officer on the implementation progress of field missions;

Conduct data collection using qualitative and quantitative methods and secondary data (reports, government statistics etc);

Supervision of data entry and conduct data checking/cleaning for quantitative and qualitative data when necessary;

3. Conduct quantitative and qualitative analysis and write timely and useful reports for programme development, management and implementation

Conduct analysis of quantitative data, including preparing cross-tabulations, graphs and statistical analysis when required;

Conduct qualitative analysis including writing up field-notes and use different methods to improve programme implementation, such as SWOT analysis, Problem-Solution tree, etc.

Facilitate field team debriefing sessions;

4. Management of AME team in Maralal and external relationships under his/her responsibility

Frequently communicate with Capital AMEU Officer on most matters, keeping the AMEU Manager informed;

Manage the AME activities for the Maralal Area;

Communicate weekly with AMEU Manager to coordinate monitoring schedules – requiring approval for all technical matters;

Other tasks as required to complete necessary tasks.

Qualifications/Skills Required

Bachelor degree in Social Science or a related field.

A minimum of three years relevant experience, preferably in a similar position in an NGO.

Deep and clear understanding of humanitarian principles and activities.

Sound understanding/experience in participatory assessment, monitoring and evaluation, data processing and analysis.

Good contextual knowledge of local issues, community priorities, social and cultural constraints and realities.

Experience and knowledge with mobile phone based data collection is preferred.

Strong organizational skills and meticulous attention to detail.

Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

High level of integrity and honesty.

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to kenya.jobs@acted.org and received on or before 28th March 2017. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

Please note that only the shortlisted candidates will be contacted.

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