ACTED Horn of Africa: Country Finance Volunteer – Nairobi - Jobs in Kenya

ACTED Horn of Africa: Country Finance Volunteer – Nairobi - Jobs in Kenya

ACTED Horn of Africa

ACTED is supporting man-made and natural disasters-affected populations in the Horn of Africa by delivering emergency aid and strengthening their resilience. Projects are designed according to the populations’ needs and include activities related to water, sanitation and hygiene, food security and livelihoods, lifesaving cash transfer programmes, camp coordination and camp management, as well as shelter and non-food items activities.

You will be in charge of

1.Contribute to ACTED Compliance and Accountability

Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager.

Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements

Suggest update and improvement of ACTED’s procedures in link with the CFM;

Support to external audits preparation.

2.Control of Monthly Internal Reporting tools

Accounting (PRATIC) review – between the 10th and the 15th

Check that :

the financial flows are lettered on a monthly basis in SAGA

flows cross-countries (including HQ) are well cross-referenced before local salaries payments

the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA

Finance TITANIC review – between the 10th and the 15th

Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables;

Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer;

Crosscheck the consistency of data between

SAGA, BFUs, CFU and DFU;
Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level;

Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section);

Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level)

Fill the TITANIC follow-up

Cost Control – between the 10th and the 15th

Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo);

Upon request of the CFM, conduct market surveys;

Prepare a monthly Finance Control Report

HR TITANIC – between the 25th and the 30th

Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.

3.Provide support to the daily tasks:

Preparation of Budgets

Draft of Financial Sheets

Preparation of Financial Reports

Midyear and Annual Accounting Closure

Archiving

Expected skills and qualifications

Msc in Finance, Audit, Business Management, Economics or equivalent

Finance and accounting skills required

Proficient in Microsoft Office, especially Microsoft Excel (mastering of the main database management formulas)

Ability to undertake responsibilities and to manage stress efficiently

Excellent communication skills, including advanced written and oral English

Proficient in Microsoft Office

Conditions

Status : volunteer

Living allowance of 300 USD

Lodging and food provided in the ACTED Guesthouse

Flights tickets in and out + Visa taken in charge by ACTED

Provision of medical and repatriation insurances

How to apply

Send your application (resume and cover letter) to jobs@acted.org Ref: CFV/KEN

Please note that ACTED does not charge any fee at any stage of the recruitment process.

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