ACTED Deputy Country Director Jobs in South Sudan
ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas.
With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 11 million beneficiaries.
ACTED South Sudan
ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes.
Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities.
You will be in charge of
Positioning and Fund Raising
Context analysis:
Ensure ACTED has an up-to-date understanding of the country’s socio-economic situation, (donor) trends, needs and gaps, and who does what and where (3W)
Strategy development and roll out: Support in developing and reviewing programme strategies and identifying strategic opportunities for expanding ACTED’s work in the country, and in particular
Identify new opportunities and new sectors of intervention;
Consolidate and stabilizate programming;
Review the geographic and thematic footprint;
Ensure activities are relevant and meeting country/beneficiary needs;
Identify ACTED added-value;
Ensure humanitarian principals are adhered to;
Networking, positioning and general representation:
Establish, maintain and improve active relationships with donors
Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
Establish, maintain, and improve active and regular working relationships with host government authorities and where necessary non-state actors
Ensure ACTED is represented in key clusters, working groups, HCT and (I)NGO coordination bodies
Donor relationship and Proposal development
Trigger the necessary assessment(s) to ensure proposals are relevant
Oversee project proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy and validate proposals before submission to HQ Grant Management Unit
Oversee budget design
Advise Project Development Department on specific donor approach/regulations;
Advocacy: (Co-)produce issue papers, advocacy notes, press releases on relevant humanitarian and development issues
Communications: Oversee and ensure timely emission of external communication tools/pieces on pertinent programming, approaches, critical issues etc.
Promotion of ACTED sisters organisations : Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus, integrate them into the country strategy and make linkages with relevant focal points (HQ/regional/national as relevant)
Management and Internal Coordination
Staff Management
Ensure that Head of Departments understand and are able to perform their roles and responsibilities related to country operations and links with HQ/CD
Promote team building, productivity and staff welfare
Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management and links with HQ/CD
Management of interpersonal conflicts (internal and external)
Internal Coordination
Facilitate interdepartmental communication and information sharing for a positive working environment
Ensure implementation of ACTED coordination mechanisms (WAM, MCM, MMR, MAR, FLATS meeting, etc.)
Conflict/Crisis Management
Ensure linkages between HQ crisis support (psychologist, HR) and staff in the field
Establishment and training of country crisis team
Support the effective roll out of crisis related policies and processes
Project Implementation Follow-up
Project Implementation Tracking
Ensure timely organization of project kick-off and close-out meetings
Provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points
Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
Grant Management: Ensure that contractual obligations
are met in terms of deliverables as well as narrative and financial reporting requirements
Project Quality Control:
Ensure the development and application of a practical field based M&E system/plan for each project
Conduct field visits to project sites for monitoring, quality control and program staff mentoring and coaching
Oversee internal and external program/project evaluations as necessary and ensure the execution of baseline, periodic, and final evaluations as necessary
Ensure beneficiary feedback mechanisms are in place
Support learning by the country program from relevant best practice internally and externally both nationally and globally and make learning available for other programs
Partner Management
Ensure that every partnership is formed based on an assessment of complementarity and added value and is designed and managed so that the partnership furthers achievement of ACTED’s country, regional and global strategy
Analyze potential partners using documented selection methods and ensure that all partners comply with ACTED and donor requirements and regulations
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FLATS Management
Finance Management
Anticipate financial risks and gaps in funding
Mitigate risks/consequences of cash shortages
Control project budgets to avoid under/over spending
Ensure accurate and timely financial reporting,
Ensure accurate budget forecasting and efficient cash flow management
Open where possible discussion on payment conditions with donors to ensure cash pooling at HQ
Ensure HQ cash advances are minimized and donor debt is closely followed up
Ensure timely and accurate finance TITANIC reporting
Logistics & IT Management
Ensure timely procurement and adherence to rules of origin and nationality
Ensure quality supply management
Ensure proper asset management, and define and enforce asset investment policy,
Ensure proper stock management
Ensure proper IT systems, data back-up and protection from malware
Ensure sufficient and reliable means of communication
Ensure timely and accurate logistics TITANIC/IT reportings
Administration and HR Management
Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon HQ identification
Proactively adapt the staffing structure to needs and funding
Ensure a competitive national salary grid in line with available funding
Ensure regular performance appraisal and career management follow up
Ensure timely and accurate HR TITANIC reporting
Ensure timely exit forms
Ensure proper follow up of personal folders
External Audit Follow-up
Ensure recommendations from external audits are followed-up
Oversee the preparation of external audits in close collaboration with the HQ
Transparency/Compliance Management
Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
Manage fraud cases and links with CD/HQ
Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
Ensure timely & accurate TITANIC reporting
Security Management
Analyse the security context and define, analyse and evaluate risks
Support managing serious security incidents and crises and links with CD/HQ
When requested, engage with relevant key stakeholders to ensure access and support of interventions
Address security and safety risks by developing proper standard operating procedures
Ensure the offices and houses conform to recommended security, health and safety standards
Ensure all staff adhere to security procedures
Ensure security incidents are promptly reported
Ensure timely and accurate security TITANIC reporting
Legal and Registration Follow-up
Ensure ACTED maintains a valid registration in country at all times where possible
Follow-up litigation cases and links with CD/HQ
Ensure compliance with country rules and regulations
Expected skills and qualifications
At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
Demonstrated communication and organizational skills
Ability to train, mobilize, and manage both international and national staff
Flexibility and ability to multi-task under pressure
Ability to work well in unstable and frequently changing security environments
Willingness to work and live in often remote areas under basic conditions
Proven ability to work creatively and independently both in the field and in the office
Advanced proficiency in written and spoken English
How to apply
Join our team today! Send your application by email at jobs@acted.org under Ref: DCD/SSUD By 22nd September, 2018
