ACTED Country Transparency and Compliance Officer - Maiduguri Jobs in Nigeria
ACTED Country Transparency and Compliance Officer - Maiduguri Jobs in Nigeria
ACTED teams in the field have been supporting displaced and conflict-affected populations in north-eastern Nigeria since 2017 since Maiduguri, with support from the capital office in Abuja.
The NGO provides emergency aid to the most vulnerable populations with activities such as the construction of emergency shelters, the distribution of non-food and basic necessities, assistance in the management of camps for displaced persons. or support for the logistics sector and the coordination of information for the humanitarian community.
Main role and responsibilities
Internal Audit Management
Participate in the implementation of the approved national internal audit plan: conduct and supervise internal audit missions by adopting a risk management approach
Audit Plan: Participate in the implementation and update the country audit plan (including IP due diligence);
Conduct internal country audit missions: conduct country / area audit missions according to the country audit plan and ACTED internal audit methodologies;
Review the country / zone internal audit missions led by the country / zone audit and compliance team before validation by the coordination;
Lead the implementation of due diligence with partners, participate in the monitoring of mitigation plans;
Suggest measures to mitigate risks to the country transparency and compliance manager, discuss the main results and recommendations with the DC during the mission; Draft an action plan (AUD-04B) to be discussed during the debriefing session;
Audit report: send audit reports (AUD-04A) to the country transparency and compliance manager for review before validation of the region or HQ;
Follow up on the recommendations and actively participate in their implementation,
Implementation of ACTED and FLAT standard guides in the capital, the zones and at partner level
Control the monthly flow of documentation from the zones and partners to the office in the capital; review the level of compliance of the documentation on a random basis;
Supervise the National Compliance Officer by compiling, archiving and verifying monthly all information on projects related to finance, logistics, administration, HR and program (including documentation from the zones and partners) in the FLATS folder designated for each project (FLA 01 and FLA 03);
Support the Compliance team in identifying problems by completing the compliance checklists (FLA 02);
Follow the action plan (AUD04B),
Develop the monthly compliance report (FLA 04) and the TITANIC audit, request the proofreading and validation of the country transparency and compliance manager and send it to the HQ,
When necessary, contribute to checking compliance with the country's rules and legislation at the request of your coordination and in conjunction with the country finance manager.
Follow up on contentious cases (suppliers, staff);
Monitor national and local legislation (tax exemption, social security, labor law);
Monitoring of tax and VAT exemptions: control ACTED compliance with tax laws and ensure that exemptions are requested within the time allowed,
Provide support to mitigate the risks identified as “high risk”
Support the Finance, Logistics, Administration and Program departments and participate in the implementation of the action plan to mitigate the risks identified in 1.1, 1.2 and 1.3 at the request of the Country Director and / or the Audit, Legal and HQ transparency,
External audit: Guarantee the preparation and follow-up of external audits and due diligence
Participate in the preparation of external audits and due diligence in close collaboration with the Audit department of the HQ, the Country Finance Manager and the Country Director;
Develop the draft for the preparation of the external audit (AUD-01) and guarantee the updating of the Project, FLAT and External Audit follow-up (AUD-00);
Contribute to training implementing partners, country / zone staffs in the preparation of external audits;
Contribute, in conjunction with the Country Finance Manager, to the management of the preparation of external audits by making the link with the expenses of implementing partners,
Contribute in close collaboration with the Country Director and the Country Finance Manager, to facilitate and coordinate the audit, organize the launch and closing meetings of each external audit.
Contribute to
a draft response from ACTED Management to the audit report, to be approved by the transparency and country compliance manager, by the Country Finance Manager and the Country Director first, then by the HQ Audit department. Monitor receipt of the signed audit report;
Contribute to ensuring the update of the follow-up to the recommendations of external audit (AUD-02) and ensure the implementation of the recommendations of external audits;
When relevant, when registering a project or mission, provide technical support to select external audit firms,
Training sessions / lessons learned / best practices
Training and skills building
Provide practical training on specific points of ACTED procedures;
Supervise Compliance employees in the country,
Lessons learned
Contribute to a proactive dissemination and use of lessons learned, during audit activities (internal and external audits) among national and international staff;
In the absence of the country risk and compliance manager, Participate in launch and closing meetings and share the lessons learned from previous audits and focus on technical guides from donors,
Process improvement
Strengthen current processes and the quality of ACTED's internal control, based on international best practices, donor requirements and the results of internal and external audits:
At the request of the country risk and compliance manager or the audit director, participate in the development of specific policies,
Transparency
Contribute to minimizing the risks of corruption fraud by ensuring compliance with FLATS procedures, the code of conduct and ACTED's anti-fraud policy;
At the request of the country risk and compliance manager, the country director and / or the audit director, participate in the investigations of fraud cases (FRA-04):
Actively promote ACTED's anti-fraud and whistleblower policy within ACTED offices across the country,
Internal coordination
Provide training and skills development for members of the compliance team to increase the level of technical capacity and skills within the department
Manage the transparency and compliance trainee (if any) by following the action plans and day-to-day activities;
Supervise the transparency and compliance intern and the country compliance officer in order to strengthen their technical capacity,
Other
Provide regular and timely updates on progress and challenges to coordination and other team members
Notify the Country Director and the HQ in the event of a major problem with potential financial or reputational impact for the mission.
Qualifications and skills required
Bac +5 finance, accounting, management control, audit, ESC diploma
Significant experience in finance, audit, financial / logistic control or data analysis, and if possible in the field of development and international relations
Editorial skills
Experience abroad
Ability to work in tense and pressured situations
Management and training experience is a plus
Conditions
Salary defined by the ACTED salary grid according to the level of education, expertise, security level and experience level
Living allowance of 300 USD
Accommodation and food covered by ACTED
accommodation in a guesthouse or housing allowance (depending on the duration of the contract and the country)
Round-trip air tickets and Visa supported by ACTED
Social security, mutual (MSH) and repatriation assistance (SOS International) supported by ACTED
How to Apply
Send your application (CV + Cover letter) to jobs@acted.org Ref: FLATO / NIA
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