ACTED Careers in Kenya

5. ACTED Finance & Administration Officer Jobs in Kenya

This position will require the individual to perform transparent and efficient logistic, financial, administration and security management for ACTED programmes in Mandera and Elwak.

Duties and Responsibilities

1. Finance/ Administration

Supervise and report on the financial flow (cash forecast) required in the office.

Ensure proper documentation for all payments.

Responsible for the handling of the petty cash, daily cash book and ensure efficient reporting of the balances to the Nairobi office.

Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.

Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.

Ensure valid contracts of staff at the base level are kept up to date

Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.

Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.

2. Logistics

Responsible of the fleet management at the base level.

Responsible of the base improvement (comfort, security,…) through rehabilitation work, furniture and equipment set up.

Ensure that the computer and all communication equipment are functional and properly used.

Responsible to make sure that contracts of services or procurement are relevant according to ACTED and donors procedures.

3. Security

Monitoring, reporting, advising on security context; attend security meeting and use both formal and informal means of communication to understand and anticipate potentially dangerous scenarios;

In close collaboration with the Area Coordinator, the security manager and the Country Logistics Manager, support both at program and operational level the future establishment of a full team and an ACTED office in Mandera that meets ACTED’s SOPs

Prepare daily updates and monthly reports on the security situation and any other reports requested by Security Manager;

4. Reporting

Submit logistic, administrative and financial inputs to the Project Manager/Officer for the weekly meeting.

Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.

Qualifications/Skills Required

Bachelor degree in Accounting, Business Administration, Human Resource or a related field.

A minimum of three years relevant experience, preferably in a similar position in an NGO.

Deep and clear understanding of humanitarian principles and activities.

Sound understanding/experience in financial processing and management

Excellent skills in Microsoft Word, Outlook, and Excel.

Strong organizational skills and meticulous attention to detail.

Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

High level of integrity and honesty.

Fluency in Somali language is an added advantage

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to kenya.jobs@acted.org and received on or before 28th March 2017. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

Please note that only the shortlisted candidates will be contacted.

6. ACTED Area Coordinator Jobs in Kenya

The Area Coordinator is responsible for the implementation of ACTED’s global mandate in the relevant area, and for the scope of activities developed within this mandate.

Responsibilities:

1. Ensure ACTED Representation in the area of activity

Representation vis-à-vis provincial authorities:

Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.

Representation vis-à-vis Donors:

Establish and update contact details of potential Donors active in the area of activity;

Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;

Circulate the Annual Report.

Representation amongst other international organisations:

Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial

level;

Ensure maximum visibility of the Agency amongst the NGO community at provincial level;

Lead the production of reports and ensure the timeliness and accuracy of information provided, as well as ensuring confidentiality of sensitive information.

More generally, the project manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

2. Contribute to the development of a global intervention strategy and to support its

Implementation at provincial level

Analyse the context and develop strategic plans, in consultation with the Country Director:

Gather and analyse information regarding opportunities and risk;

Define an operational strategy for finances and HR.

Implement the financial strategy:

Oversee drafting of projects and budget development;

Lead fund-raising and negotiations with Donors in the area of intervention;

Lead the application and adherence to contract terms and requirements;

Supervise overall financial commitments and financial risk.

Implement the operational strategy:

Supervise Office Managers and Project Managers of the area of intervention in project implementation;

Help the various teams in negotiations with provincial/local authorities and partners;

Ensure global coordination and complementarity amongst projects within the area of intervention;

Assess activities and ensure efficient use of resources.

Oversee reporting procedures:

Develop a reporting schedule with regard to Donor deadlines;

Plan and supervise the development of narrative and financial reports;

Ensure adherence to FLAT procedures.

More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.

3. Oversee Staff and Security

Guide and direct the staff of the area of intervention:

Organise and lead coordination meetings;

Prepare and follow work plans;

Ensure a positive working environment and good team dynamics (solve out potential conflicts);

Promote team working conditions in the limit of private life;

Adapt the organigramme and ToRs of personnel according to the area development;

Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);

Contribute to the recruitment of expatriate staff:

Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;

When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.

Oversee staff security:

In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;

Update the security guidelines in the area of intervention;

Ensure that security procedures are respected by the whole staff.

Qualifications:

Master Level education in a relevant field such as International Relations or Development

Willingness and ability to travel to field offices (Samburu and Mandera Counties) is highly requested.

Project management experience (management, planning, staff development and training skills) in development programmes

Atleast 3- 5 years previous work experience in a relevant position

Proven capabilities in leadership and management required

Excellent skills in written and spoken English

Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Ability to work well and punctually under pressure

Application Procedure

Qualified persons with the required skills are invited to submit their applications (most updated CV and cover letter) to kenya.jobs@acted.org by or before 3RD April 2017 with the subject line clearly indicating the position you are applying for.

Please note that only the shortlisted candidates will be contacted.

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